Judicial Admin Assistant I

Job Description – Judicial Admin Assistant I (26141229) Position Title: Judicial Admin Assistant I (26141229) The first review of applications will be May 18th, 2026. Please submit the following required documents on the State of Montana Careers website: Resume – Include dates of employment and your supervisor’s name/phone number for each position. Three Professional References Applications with missing required documents will not be reviewed. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community and to further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the U.S. and Montana Constitutions. Benefits of working for the Judicial Branch Work/life balance Family-friendly policies Dedicated and caring colleagues Health coverage Paid vacation, sick leave, and holidays (up to 38 per year) Opportunities and room for professional growth Public Service Loan Forgiveness – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF Job Overview This position conducts legal and administrative office support and judicial process coordination work for the Honorable Judge Eddy in the 11th Judicial District in Kalispell, Montana. Work includes providing legal, executive, and administrative office support services to one or more judges in a multi-judge district court or board of judges. The employee may also be assigned to support a district court administrator or other court departments. Job Duties Type, edit, and proofread a variety of legal and court documents for grammar, style, punctuation, sentence structure, spelling, and format; serve as personal and confidential assistant to the judge. Compose letters and various correspondence and proposed legal documents within assigned areas of responsibility for review, approval, and signature of a judge; review pleadings, correspondence, and telephone messages for proper action or proposed response from the court; draft specific, general, or revised orders for the judge’s review; communicate with counsel, parties, jurors, law enforcement, and other agencies as authorized. Arrange meetings and conferences by notifying participants and preparing and distributing agenda and materials; assist with follow‑up of decision items; make and coordinate travel arrangements. Organize and coordinate incoming paperwork to keep appropriate individuals informed and to ensure timely and accurate processing of information. Maintain hard copy and electronic calendars of case status, conferences, and other events; schedule cases for the judge; remind judge and others of dates and events; pull files and obtain needed information for court, conferences, and meetings; maintain filing systems; order office supplies; maintain the judge’s law library. Receive, screen, and route incoming telephone calls and provide information as authorized, screen mail, schedule matters for hearing, and maintain judge’s personal calendar. Answer telephone in a professional, confidential, and courteous manner; screen calls, take messages, and provide information as authorized. May arrange for, attend, and electronically record court proceedings. Knowledge, Skills, and Abilities Thorough knowledge of legal terminology and format. Thorough knowledge of business English, spelling, and punctuation. Thorough knowledge of legal office practices, procedures, equipment, and standard office assistant techniques. Considerable knowledge of court procedures, preferably in a trial court. Knowledge of or ability to quickly learn Zoom and regularly coordinate, set up, and operate Zoom for hearings. Ability to understand and carry out moderately complex verbal and written instructions. Ability to recognize and maintain confidentiality. Ability to organize and prioritize work and meet deadlines. Ability to operate a computer with word processing software. Ability to communicate effectively and accurately, both verbally and in writing, with a diverse group of people. Ability to accurately maintain extensive file systems. Ability to work well in cooperation with others, execute tasks promptly as assigned, be self‑directed and well‑organized, and work well under pressure. Ability to deal with irate or upset people in a calm manner. Ability to establish and maintain effective working relationships with county attorney staff, public defender, attorneys, other judges, employees of the district court, and the public. Skill in the operation of office equipment. Working Conditions Position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment. Physical Demands The work is performed primarily in an office environment and involves exposure to normal, everyday risks that require typical safety precautions. Licensure and Certification Requirements Possession of a valid Montana driver’s license may be required for some positions; proof of insurance if using a personal vehicle on State business. Qualifications – External Minimum Qualifications (Education and Experience) An associate degree in business or clerical studies or a similar field, or two (2) years of progressively responsible legal experience that demonstrates the ability to perform the duties of the position. Experience in a legal setting is required and can substitute for the associate degree. Experience as a high‑level assistant is preferred. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable. Salary $24.78 – $24.78 per hour. Telework Eligibility: Telework Eligible (Full‑time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan. Job Type Full‑Time – Standard. Shift Day. Travel No travel required. Primary Location Kalispell, Montana. Contact Name: Mandi Edlin | Contact Email: View email address on click.appcast.io | Contact Phone: View phone number on click.appcast.io The State of Montana has a decentralized human resources system. Anyone requiring a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or dial the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. STATE GOVERNMENT DOES NOT DISCRIMINATE BASED ON RACE, COLOR, NATIONAL ORIGIN, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, PREGNANCY, CHILDHOOD, AGE, PHYSICAL OR MENTAL DISABILITY, GENETIC INFORMATION, MARITAL STATUS, CREED, POLITICAL BELIEFS OR AFFILIATIONS, VETERAN STATUS, MILITARY SERVICE, RETALIATION, OR ANY OTHER FACTOR NOT RELATED TO MERIT AND QUALIFICATIONS OF AN EMPLOYEE OR APPLICANT. #J-18808-Ljbffr