Administrative Coordinator - AC26-06265

Job Description

Job Description

Job Title: Administrative Coordinator

Location: New York, NY
Schedule: Monday–Friday | 8:00 AM – 4:00 PM
Hours: 37.5 per week

"Navitas Healthcare, LLC" is seeking an experienced Administrative Coordinator to manage administrative, office, HR, payroll, and operational support functions for a healthcare department within a fast-paced hospital environment.

• Handle administrative and office support activities including purchasing, payroll, and records control

• Respond to routine inquiries and route requests to appropriate departments

• Assist with budget monitoring and grant allocation tracking

• Prepare and process HR and payroll transactions, including weekly payroll submissions

• Coordinate with HR and payroll teams to resolve issues

• Manage office supplies, inventory, and vendor coordination

• Track vendor contracts and assist with renewals

• Support planning and logistics for meetings, conferences, and events

• Prepare meeting materials, reports, and statistical summaries

• Compile and organize data for departmental reporting

• Assist with grant applications and survey preparation (e.g., JCAHO)

• Supervise and mentor administrative support staff (1–2 reports)

• Assign tasks and manage office workflow and deadlines

• Ensure quality, accuracy, and compliance in administrative operations

• Bachelor’s degree or equivalent experience

• Minimum 5 years of administrative/business experience

• Intermediate MS Office skills required

• Prior supervisory experience preferred

• Strong communication, organization, and time management skills

• Ability to manage multiple priorities in a healthcare environment

• Hospital/administrative office setting

• High-volume healthcare department support role

• Requires attention to detail, confidentiality, and coordination across teams

For more details reach at View email address on ziprecruiter.com

About Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.