Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team in Mason, Ohio on a Contract basis. This role focuses on managing invoice processing, payment execution, and account reconciliation while helping maintain accurate financial records and strong vendor relationships. The position also supports compliance activities, expense review, and day-to-day finance operations across multiple accounting platforms.

Responsibilities:
• Process vendor invoices, employee expense reimbursements, internal payment requests, and intercompany payables with accuracy and timeliness.
• Review payment submissions to confirm supporting documentation is complete, approvals are authorized, and transactions follow company policy.
• Assign appropriate account coding, validate expense distribution, and ensure payments align with internal controls and financial guidelines.
• Reconcile invoices against purchase orders and receiving records before releasing payment to confirm a complete three-way match.
• Organize payment schedules based on due dates, discount opportunities, and agreed vendor terms to optimize cash management.
• Prepare and distribute checks and electronic fund transfers after confirming required authorizations and supporting records.
• Maintain vendor master data, including setup documentation such as tax forms, and resolve supplier account questions or discrepancies.
• Audit employee expense reports in the travel and expense system, support tax and compliance reviews, and assist with departmental administrative tasks as needed.• 3+ years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice coding, payment processing, check runs, and account reconciliation.
• Working knowledge of three-way matching and controls related to purchase orders, receipts, and invoices.
• Familiarity with SAP, SAP HANA, or other enterprise accounting systems used for accounts payable activities.
• Understanding of sales and use tax handling within accounts payable processes.
• High school diploma required; additional coursework in accounting is preferred.
• Strong organizational skills, attention to detail, and the ability to manage priorities independently.