Receptionist Administrative Assistant

Job Description

Job Description

Job Description  

SUMMARY OF COMPANY  

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and Boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, Better”. 

JOB SUMMARY  

The Receptionist / Administrative Assistant is responsible for front desk operations, reception duties, and providing administrative and accounts receivable (AR) support. This role requires strong organizational, communication, and customer service skills to ensure efficient and professional office operations.

WORK SCHEDULE  

Monday - Friday 8:00AM-5:00PM

LOCATION  

Houston - (8502 Cypress St, 77012) 

BENEFITS  

• Comprehensive Benefits (medical, dental, vision, life).
• 401(k)/Retirement Savings.
• Friendly Work Environment.
• Paid-Time off/Holidays.
• Career Path Opportunities

RESPONSIBILITIES

• Greeting and assisting visitors, directing them to the appropriate person or department.
• Answer and transfer incoming calls promptly and courteously; take and deliver accurate messages as needed.
• Manage the front desk and serve as the first point of contact.
• Receive, sort, process, and distribute all incoming and outgoing mail, faxes, and packages (UPS, FedEx, Certified Mail, etc.).
• Maintain and manage office supply inventory and mailing supplies, including ordering, stocking, and accurate recordkeeping.
• Track and document supply usage and mail distribution to support cost control and efficiency.
• Provide general clerical and administrative support to the President, accounting department and other areas as needed.
• Ensure reception, lounge, kitchen, and all corporate office common areas are clean, organized, well-stocked, and maintained in a neat and professional manner.
• Manage and update conference room calendars; coordinate and schedule meetings as requested.
• Mail all AP Checks weekly as well as weekly AP check run ACHs
• Review, verify and post Toolroom inventory tickets.
• Enter and post all Waterworks and Gas Front invoices.
• Scan and file all AR Invoices weekly received from the Billing and AR Specialist
• Maintain confidentiality of company, vendor, and employee information at all times.
• Perform other duties and assignments as directed by department leadership.

EXPERIENCE & QUALIFICATIONS  

• High school diploma or equivalent required.
• 1–3 years of receptionist and/or administrative support experience; prior experience in construction, manufacturing, or a similar industry preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Internet Explorer).
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
• Excellent verbal and written communication skills, with strong customer service orientation.
• Demonstrated ability to work effectively in a team environment.
• Key Competencies: Stress management and composure, communication proficiency, teamwork, and results-driven focus.
• Proved ability to handle sensitive information with discretion and professionalism.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.  

Southwest Shipyard, LP participates in the E-Verify Employment Verification Program.  
Southwest Shipyard, LP is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. As a result, no fee will be paid in the event the candidate is hired by Southwest Shipyard, LP. 

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, Better”.

Company Description

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, Better”.