Payroll Specialist

SUMMARY

DI exists to relieve the world of mediocre experiences and to create remarkable ones. Our people make the remarkable possible through an unwavering display of uncommon commitment each day.

Reporting to the Human Resources Manager, this role is responsible for timely and accurate processing of the weekly payroll, monthly benefit reconciliation, payroll month end processing with the Accounting department and payroll year end tasks and reporting for all DI Holdings companies. The Human Resources Specialist independently exercises judgment and discretion daily through ongoing competence, accuracy, and analytical skills. Being the go-to payroll expert and advisor is vital to be successful in this role. This is a full-time, in-office role in our Overland Park, Kansas office.


ESSENTIAL RESPONSIBILITIES/FUNCTIONS may include but are not limited to:

Payroll

• Accurately administers and manages the payroll system for DI Holdings companies including:
  • Address, title, salary and hourly pay changes, incentives and commissions, 401(k) contribution changes, 401(k) loans, credit card loans, etc.
  • Employee tax withholding changes including federal, state, and local and state tax set-up
  • Health Savings Account information including account entry, contribution changes, quarterly match, and monitoring of annual contribution amounts with payroll provider to ensure annual maximum IRS amount is not exceeded by employee
  • Follows and calculates all wage garnishment requests or judgments when received
  • Troubleshoots questions regarding paychecks, withholdings/deductions, wage adjustments, PTO, etc.
• Collaborates with the Talent Management team to ensure new hires are accurately set up in payroll system with all necessary fields including direct deposit, wage verification, I-9 information, supplemental allowances, taxes, supervisors, PTO, etc.
• Generates HRIS reports to deliver key information and support employee recognition programs (e.g., service anniversaries)
• Before each payroll, ensures hours (regular, OT, Shift Diff, Prevailing Wage), benefit premiums, salary changes, PTO, etc. have been processed. Prior to providing the weekly payroll register for final check, it should be reviewed by the HR Specialist to ensure all entries and data on the register are accurate.
• Reviews Personnel Action Forms to verify they have been processed and data has transferred or been entered correctly in each weekly payroll
• Processes quarterly GGOB bonus payroll on communicated dates
• Performs accurate and timely monthly, quarterly, and year-end reporting as requested
• Works with payroll provider to ensure annual employee withholding tax reports (W-2) are accurate and distributed by January deadline, allowing all employees to prepare their taxes without delay
• Works with payroll provider to provide accurate ACA reporting annually
• Ensures PTO hours are accurate and tracking correctly for all employees

• Manages Prevailing Wage payroll entry and reporting, and coordinates with respective Project Managers to ensure these wages are being entered timely and accurately
• Identifies and completes training for individual Certified Payroll (CPR) sites pertaining to each Prevailing Wage job
• Reports weekly CPR for each Prevailing Wage job
• Makes all payroll journal entries in designated accounting software

Benefits

• Reconciles and processes monthly invoicing and works with carriers and/or insurance broker regarding any discrepancies
• Coordinates with HR Manager to ensure proper benefit deduction are set-up for new hires, and terminated for separating employees
• Manages retro benefit deductions for newly eligible employees and employees on FMLA or other unpaid leave. Ensures employee knows total amount owed and works with employee to create a payment plan to reimburse DI and monitors until retro deductions are paid in full.
• Enters reconciliation of benefits monthly into designated accounting software
• Provides annual 401(k) Audit information accurately and in a timely manner to external consultant upon request. Responds in a timely manner during audit to answer questions and provide any additional information requested by external consultant.
• Enters benefit terminations into COBRA database within designated timeline and reconciles monthly payment with third party administrator
• Assists HR Manager with monthly FSA contribution reports and conducts FSA annual reconciliation with third party administrator
• Assist with planning and administering annual company Wellness program and schedules annual activities with external vendors
• Assist the HR Manager with coordinating and managing the annual benefits Open Enrollment process

Compliance

• Manages Federal and State level poster compliance and ensures compliance bulletin board has accurate and up-to-date information posted
• Coordinates with Talent Management team to ensure E-Verify compliance
• Ensures EEOC information is accurately entered in payroll system and manages annual EEOC reporting process with Chief People Officer
• Assists with required employee communications related to payroll or tax updates
• Assists with maintaining electronic personnel files in designated sections of HRIS

Workers Compensation

• Assists supervisors with claim filing process and insurance provider notification and serves as main point of contact throughout the process
• Ensures accurate Work Comp categories are assigned in payroll system and oversees annual Work Comp audit

KNOWLEDGE/SKILLS/ABILITIES

• Exhibits strong knowledge of payroll and accounting principles and methods
• Has in-depth familiarity with DOL, federal and state regulations
• Strong computer skills including proficiency in Excel and Word
• High work ethic, professionalism, and attention-to-detail
• Extraordinary communication skills and capable of communicating with all levels of employees
• Excellent analytical, reporting and reasoning ability
• Has the ability to manage sensitive and confidential data
• Consistently exhibits sound decision-making and problem-solving skills
• Must independently multi-task and prioritize
• Ensures competency and accuracy through self-directed professional reading, and online training as required or needed

EDUCATION/CERTIFICATIONS/EXPERIENCE

• Bachelor's degree in Human Resources or applicable field strongly preferred
• At least 3+ years of progressively responsible payroll processing experience required
• Experience processing payroll within a HRIS system and for an employer with at least 300+ employees is required
• Experience in providing in-scope HR support across multiple locations or business units is preferred
• Experience with Prevailing Wage and reporting Certified Payroll preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee is occasionally required to reach with hands and arms and stoop, kneel, climb, crouch, or crawl
• The employee must be able to occasionally lift and/or move up to 50 pounds
• Specific vision abilities required for this job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Employee must be able to talk and hear

WORK ENVIRONMENT

Due to our onsite Fabrication process, the work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this job, employee may be exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles and outside weather conditions.


Interested in Joining Our Team?

Permission to play at DI starts with the ability to be a team player, possess a positive attitude while under a tight deadline and demonstrate an uncommon commitment to your work. Please visit our website ( to see some of the amazing work we do!

This is a salary (exempt) position. DI offers a full benefit package including Medical, Dental and Vision insurance along with Short and Long Term Disability, Life Insurance and Supplemental Accident, Critical Illness and Hospital Indemnity. Additionally, we offer a 401(k) with a match, Health Savings Account match, Paid Time Off (PTO), 7 paid holidays plus an employee chosen Floating Holiday annually, and paid Parental Leave.

In 2018, DI incorporated the Great Game of Business principles into the way we do things. The program is designed to create a business of business people, provide transparency into company performance and directly tie daily behavior to impact DIs performance. GGOB allows for the potential of quarterly bonuses as company goals are achieved.

Please submit a cover letter, resume and salary requirements. No phone calls please. For more information about working at DI and a full list of available opportunities, please visit