Controller

Job Description

Job Description

We are looking for an experienced Controller to lead financial operations and support business performance for a construction-focused organization in Hayward, California. This role blends hands-on accounting leadership with contract administration, insurance coordination, and office oversight, making it ideal for someone who thrives in a multifaceted environment. The successful candidate will bring strong construction accounting expertise, sound judgment, and the ability to keep financial and operational processes accurate, organized, and on schedule.

Responsibilities:
• Direct daily accounting activities, ensuring accurate oversight of payables, receivables, ledger activity, and core financial processes.
• Manage project-based accounting tasks such as job costing, customer invoicing, collections, retention tracking, and vendor disbursements.
• Prepare reconciliations for bank accounts and company credit cards while maintaining reliable records in QuickBooks.
• Produce monthly financial statements, management reports, cash flow updates, budgets, and forecasts to support decision-making.
• Maintain tax and compliance documentation, including W-9 records and annual 1099 preparation, and assist with periodic financial reporting cycles.
• Administer construction-related documentation by reviewing contracts, organizing subcontract agreements, and handling notices, waivers, and release paperwork.
• Support project launch and closeout requirements, monitor compliance obligations, and coordinate documentation with project teams and external partners.
• Oversee insurance administration by managing certificates of insurance, renewals, endorsements, compliance tracking, and communication with brokers, carriers, and project stakeholders.
• Supervise office operations, maintain administrative procedures, support leadership needs, and help manage employee onboarding records and company files.• 10+ years of relevant experience, including at least 5 years in construction accounting roles.
• Strong command of construction accounting practices, including accounts payable, accounts receivable, job costing, progress billing, and financial reporting.
• Proficiency with QuickBooks, including maintaining accurate accounting records and supporting month-end financial activity.
• Experience reviewing construction contracts and managing related documentation and compliance requirements.
• Knowledge of insurance coordination, including certificates of insurance, endorsements, renewals, and subcontractor compliance tracking.
• Solid Microsoft Excel skills and the ability to manage multiple priorities with a high level of accuracy and organization.
• Excellent communication skills with a self-directed approach to work in a fast-paced setting.
• Procore experience and bilingual English/Spanish capability are preferred.