Part-Time Administrative Assistant. Job in Richmond Move Collective Jobs

Part-Time Administrative Assistant The Administrative Assistant for Auxiliary and Business Services is a part-time position, typically 20-29 hours per week, providing support for the Office Manager and department staff. The Part-Time Administrative Assistant will be responsible for a variety of clerical and technical tasks that ensure efficient day-to-day operations within the department. The role requires excellent organizational skills, attention to detail, and a strong customer service orientation. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities include assisting the Office Manager in processing, tracking, and updating applications submitted by external vendors seeking approved caterer status with George Mason University; helping maintain and update the Approved Caterers database regularly; communicating with external vendors to collect required documentation or follow up on updates, as directed by the Office Manager; serving as a backup HR Liaison under the guidance of the Office Manager; coordinating logistics for search committees; assisting with initiating and tracking EPAFs; monitoring expiration dates for contractor EPAFs; monitoring and assisting with IT help desk tickets; managing calendars, scheduling meetings, and coordinating recurring and ad hoc appointments; preparing meeting agendas, supporting documents, and materials in advance; confirming meeting logistics; attending meetings in absence of the Office Manager, taking notes, distributing minutes, and tracking follow-up items; helping maintain a safe and efficient office environment; supporting travel arrangements for staff; assisting with internal projects or committee work; handling vending machine refunds and submitting related maintenance requests; tracking and following up on work orders for facilities maintenance or departmental support; and performing other administrative duties as assigned by the Office Manager. Required qualifications include an associate's degree in a related field or the equivalent combination of education and experience; at least two years of experience providing administrative or office support, particularly in a university or similar setting; demonstrated experience supporting executive-level scheduling, supply and facilities requests, and basic office operations; familiarity with HR processes and the ability to handle sensitive information discreetly; proficiency in Microsoft Office 365; strong communication skills; and excellent time management skills. Preferred qualifications include a bachelor's degree in business administration, public administration, or human resources; experience supporting HR and financial processes in a higher education environment; advanced experience with Office 365 and university systems; and a team-oriented attitude with a strong interest in supporting office operations, staff, faculty, and students. #J-18808-Ljbffr