Administrative Assistant

Candidate Source Ltd

Job Title: Administrative Assistant (Real Estate Team)

Location: Richmond, VA 23226
Schedule: Part-Time to Start (15-20 hours per week, flexible)
Work Type: In-Person

About the Role
A fast-paced, client-focused residential real estate team is seeking a highly organized and proactive Administrative Assistant to support daily operations. This role works closely with agents and clients, helping deliver a high level of service across transactions, client communication, and property preparation.

This is an in-person position with flexible scheduling and the opportunity to grow into a full-time role or transition into a licensed real estate position over time.

Key Responsibilities

Manage client communication and follow-ups
Conduct outbound calls such as client check-ins, lead follow-up, and review requests
Track and complete administrative tasks with strong attention to detail
Support lead generation and database management
Monitor website activity and online presence
Coordinate with contractors, staging companies, and repair vendors
Assist with property preparation including staging, maintenance, and repairs
Maintain organized digital and paper filing systems
Ensure professional written and verbal communication at all times

Work Environment

Fully in-person role
Flexible scheduling within part-time hours
Client-facing with direct interaction
Training and support provided

Growth Opportunities

Performance-based bonuses available
Potential for long-term growth and expanded responsibilities
Opportunity to transition into a licensed real estate role

Ideal Candidate

Strong communication skills with a confident and professional presence
Self-motivated and able to stay productive during slower periods
Highly organized, detail-oriented, and reliable
Familiarity with the Richmond area preferred
Comfortable working with high-end clients and professionals
Discreet and trustworthy with sensitive information

Preferred Experience

Law office or paralegal work
Settlement or title company experience
Administrative support for high-end or client-facing businesses
Other professional client service backgrounds are welcome

Technical Skills

Google Drive and Google Meet
Apple/iMac systems
Ability to manage both digital and paper workflows

Screening Requirements

Background check required
Drug screening required

Apply

Vacancy posted 4 days ago

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