Administrative Assistant

Job Title: Administrative Assistant (Real Estate Team)

Location: Richmond, VA 23226
Schedule: Part-Time to Start (15-20 hours per week, flexible)
Work Type: In-Person

About the Role
A fast-paced, client-focused residential real estate team is seeking a highly organized and proactive Administrative Assistant to support daily operations. This role works closely with agents and clients, helping deliver a high level of service across transactions, client communication, and property preparation.

This is an in-person position with flexible scheduling and the opportunity to grow into a full-time role or transition into a licensed real estate position over time.

Key Responsibilities

• Manage client communication and follow-ups
• Conduct outbound calls such as client check-ins, lead follow-up, and review requests
• Track and complete administrative tasks with strong attention to detail
• Support lead generation and database management
• Monitor website activity and online presence
• Coordinate with contractors, staging companies, and repair vendors
• Assist with property preparation including staging, maintenance, and repairs
• Maintain organized digital and paper filing systems
• Ensure professional written and verbal communication at all times

Work Environment

• Fully in-person role
• Flexible scheduling within part-time hours
• Client-facing with direct interaction
• Training and support provided

Growth Opportunities

• Performance-based bonuses available
• Potential for long-term growth and expanded responsibilities
• Opportunity to transition into a licensed real estate role

Ideal Candidate

• Strong communication skills with a confident and professional presence
• Self-motivated and able to stay productive during slower periods
• Highly organized, detail-oriented, and reliable
• Familiarity with the Richmond area preferred
• Comfortable working with high-end clients and professionals
• Discreet and trustworthy with sensitive information

Preferred Experience

• Law office or paralegal work
• Settlement or title company experience
• Administrative support for high-end or client-facing businesses
• Other professional client service backgrounds are welcome

Technical Skills

• Google Drive and Google Meet
• Apple/iMac systems
• Ability to manage both digital and paper workflows

Screening Requirements

• Background check required
• Drug screening required