Seasonal Administrative Services Professional

Catherine's School is an Episcopal day school in Richmond, Virginia, founded in 1890 enrolling roughly 950 girls age 3 through grade 12. Catherine's core values include pursuing academic excellence, developing character, nurturing spiritual growth, celebrating individuals, and building community.
Catherine's School provides a rigorous education that prepares girls with diverse perspectives for a lifetime of learning, leadership, and service in a global community. The Auxiliary Administrative Assistant provides administrative, operational, and customer service support for the school’s auxiliary programs, including Brilliant Summer Camp, After-school Clubhouse, facility/vendor rentals and other special programs as needed. Works closely with the Director of Auxiliary Programs and Director of After School Enrichment and Programming for Lower School.
Salaried, non-exempt, full-time, regular, 12-month schedule
Hours of Work : 10am-6pm Monday - Friday
Administrative :

Oversee registration for all auxiliary programs to include monthly database management, enrollment administration, and reporting (i.Partner with business office to coordinate student billing
Manage registration requests, changes, cancellations, refunds & declined payments
Coordinate supplies, materials, and inventory for auxiliary programs
Ensure the database for auxiliary programs is accurate and comprehensive
Assist with seasonal staff recruiting, onboarding, and orientation
Coordinate summer program communications for families via phone, email, and weekly summer updates
Coordinate scheduled field trip transportation and related logistics
Act as backup support for Clubhouse vendor management
Assist Director of Afterschool Programming and Enrichment for Lower School as needed
Cover Clubhouse front desk daily 4-6pm
Vendor Rentals & Facilities Use :

Coordinate facility rental inquiries; scheduling, contracts, Site Supervisor availability, and logistics for outside vendors and community partners
Maintain facility rental calendars and supporting documentation
Assist in ensuring compliance with school policies and facility use agreements

engage in moderately strenuous physical activity both indoors and out; TRAVEL
Travel is not a requirement for this role.
Catherine’s School does not discriminate on the basis of race, gender, sexual orientation, or national and ethnic origin in the administration of its hiring practices. Catherine’s School is committed to providing an inclusive educational environment. We actively engage students, families, faculty and staff from diverse backgrounds and experiences. Our School community respects the differences in ethnicity, race, religion, sexual orientation and socioeconomic status. For more information about the school’s Access, Equity and Belonging please follow this link
An offer of employment for this position is contingent upon the applicant’s right to work in the United States, authorization for and completion of successful background checks as may be requested by the school or required by law.
Catherine’s School offers a highly competitive compensation package for this full-time position with benefits to include excellent health plan options, retirement benefits, exhaustive professional development and networking opportunities as well as state-of-the art facilities.

Catherine’s School’s right to assign or reassign duties and responsibilities to this position at any time.
High School Diploma; 3+ years of administrative experience; Previous school, camp, or customer service experience preferred

• Proficiency in Microsoft Office, Google Workspace, and comfort with database/enrollment systems
• Customer service focused