Staffing Coordinator

Job Description

Job Description

Staffing Coordinator: Freeport , Illinois

Our team in Freeport, Illinois is seeking a dedicated and detail-oriented Staffing Coordinator to join our growing branch. As the first point of contact for applicants, employees, and clients, the Staffing Coordinator plays a key role in providing exceptional customer service and supporting our staffing operations. You’ll handle administrative functions, coordinate application processes, and ensure smooth communication across all parties. This is a full-time, on-site position with opportunity to grow within a fast-paced, mission-driven company.

Responsibilities of the Staffing Coordinator:

Staffing Support:

• Answer, screen, and direct incoming telephone calls (with a goal to answer on the first ring).
• Greet and assist walk-in applicants, employees, and business guests.
• Initiate and guide applicants through the hiring process.
• Process applications within 1 business day and follow up with applicants within 2 business days.
• Conduct thorough criminal background checks and ensure completion within 48 hours of interview.
• Maintain applicant tracking system and update employee records as requested.
• Record and communicate new job orders within 1 hour of receipt.
• Fulfill job orders by contacting candidates, submitting resumes, and scheduling interviews.
• Coordinate onboarding including documentation, training videos, drug testing, and orientation.
• Support data entry for new, edited, and ended placements.
• Participate in recruiting efforts including job fairs and online sourcing

Employee Maintenance:

• Monitor and communicate employee attendance and call-offs by 8:30 a.m. daily.
• Assist in tracking employee performance and preparing disciplinary documentation.
• Deliver verbal and written warnings related to attendance, conduct, or safety.
• Perform routine document scanning, attaching, and filing weekly.
• Conduct random and walk-in drug testing
• Administer and score client-specific assessments and skills testing.
• Maintain accurate forms and ensure current versions are stocked and available.
• Support general office functions and maintain an organized, professional work environment.

Staffing Coordinator Qualifications and Personal Characteristics:

• Strong interpersonal and communication skills.
• Professional, respectful, and detail-oriented with strong organizational ability.
• Thrives in a fast-paced, multitasking environment.
• Flexible, persistent, and solution driven.
• Confidential and professional in handling sensitive information.
• Positive and energetic team player who enjoys working with people.

Staffing Coordinator Requirements:

• Prior clerical or administrative experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Associate’s degree or equivalent work experience

Pay for Staffing Coordinator: $41,600–$45,760/year depending on experience, with the potential for additional growth opportunities within the company.

Staffing Coordinator Benefits:

• Health insurance
• Paid time off
• 401(k) with company match
• Paid weekly
• Direct deposit
• Paid training

Type: 1st Shift, Full-time.

Schedule: Monday – Friday, 8:00am – 5:00pm (on-site).

Apply now!

Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you’ll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at and complete our application. We’ll be in touch soon!

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.