Contracts, Facilities & Grounds Manager

Independence Municipal Commons, 20201 E Jackson Drive, Independence, Missouri, United States of America Job Description Posted Wednesday, July 8, 2026 at 6:00 AM Performs a variety of administrative and professional duties related to the operation and maintenance of all city buildings, facilities, and grounds, including procurement of materials and services, negotiating, and managing contracts, preparing cost estimates and budgets, and preparing agenda items for Council approval. Manages and directs the administration of facility operations; plans and directs facility-related services to ensure city buildings, facilities and grounds are maintained and operated safely and efficiently. Addresses and mediates complaints and resolves problems with vendors and contractors; provides information, advice, feedback, or assistance to others within the department to refine work outputs or resolve problems. Plans and implements short-term or annual goals, objectives and strategies for the City to ensure efficient utilization of facilities. Conducts employee evaluations on designated cycles, develops performance improvement plans when needed, and conducts disciplinary actions with staff. Researches best procedure to procure goods and services; analyzes risks and benefits associated and then determines when price agreements/contracts would be advantageous; Negotiates contracts for cost savings and favorable terms and conditions; serves as liaison to resolve disputes and disagreements between City staff and contractors, vendors, and consultants on contracts, projects, and other activities. Maintains accurate facility records and operations. Administers building security programs and systems for the city. Oversees and maintains the documentation of facility records. Confers with upper management on key issues and progress toward objectives; makes recommendations to assist management in making needed improvements. Responds to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests. Works with departments to transfer excess/surplus city property between departments and prepare documents regarding City assets for sale on a publicly available website (Public Surplus). Answers questions and assists citizens and other City employees on the telephone, by email, and in person. Performs related duties as assigned. Minimum Qualifications Graduation from an accredited college or university with a bachelor’s degree in Turf Management, Horticulture, Facility Management, Business Administration, Accounting, Public Administration or related field; Ten (10) years of progressively responsible experience performing above or related duties; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Considerable knowledge of generally accepted governmental purchasing and accounting; commonly used contract types (lump sum, not to exceed), required clauses and special provisions to plan and carry out the procurement and to recommend award; City licensing, permitting, and purchasing procedures; price analysis sufficient to analyze a proposal or bid using historical data, commercial catalogs, price lists, etc. to ensure price reasonableness; sealed bid and negotiation procedures sufficient to obtain materials, services, and/or completion of construction for projects; recordkeeping, report preparation, filing methods and records management techniques; proper English usage, including spelling, grammar, punctuation, and vocabulary; standard business arithmetic, including percentages and decimals; methods and techniques of research, statistical analysis and report presentation; applicable state, federal and local laws, rules, and regulations. Thorough knowledge in water park and spray park maintenance and operations; athletic fields and courts maintenance and operations; irrigation systems; parks, cemetery and roadside mowing and maintenance operations; tree trimming and removal; landscape construction and maintenance materials and techniques; fertilizer, herbicide and pesticide use; principles and practices of structural design, HVAC systems, plumbing systems, electrical distribution, remodeling, carpentry, security systems, custodial maintenance; basic design and office layout; economic trends and factors; commodities, services and product lines; applicable federal, state and local regulations pertaining to building construction and ownership; prevailing wage regulations; computer programs including Web Ctrl, S2 and Cityworks. Special Qualifications Must possess a valid Driver's License Must complete required NIMS level training within first six months of hire. Public Chemical Applicators License preferred. Certified Pool Operator (CPO) preferred. Physical Demands While performing the essential functions of this job the employee is regularly required to sit, walk, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, and lift and/or move up to 10 pounds; may be required to lift up to 50 pounds. Work is performed in a normal office environment, in other City facilities and outdoors with occasional exposure to fumes or airborne particles, risk of falling objects, risk of electrical shock, toxic or caustic chemicals, and outdoor weather conditions. The incumbent's working conditions vary from quiet to loud. Mental application utilizes memory for details, verbal instructions, critical thinking, and creative problem solving. Drug testing Physical Abilities Testing In addition to the application, testing and/or examinations may be required for further consideration on this position. Position open until filled, first review of applicants July 27, 2026 Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug‑free workplace. The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to View email address on click.appcast.io. Disclaimer The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions. EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED #J-18808-Ljbffr CITY OF INDEPENDENCE, MISSOURI