Administrative Assistant (Entry)

Job Type


Full-time

Description

This position is contingent upon award.

Requires an active TS/SCI with CI Poly clearance prior to consideration.

The Administrative Support position performs a variety of administrative duties providing mission support in one or more functions or business areas. The nature of Administrative Support work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level).

• Greet and escort visitors
• Answer routine telephone calls, direct calls and take messages
• Maintain a schedule of appointments for a manager or office
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
• Draft, proofread, edit and coordinate correspondence
• Perform research and retrieve information from databases and other resources
• Maintain tracking records and filing systems; archive files
• Maintain, update and serve as focal point for databases or spreadsheets
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Participate in meetings and events: may serve as recorder and may present position-related information
• Prepare access rosters and request security clearance transfers
• Assist in ordering supplies/equipment and arranging for office equipment repairs
• Perform administrative back up support for other offices

Requirements

High school diploma/GED.

Skill Set

• Detail-oriented
• Requires an active TS/SCI with CI Poly clearance prior to consideration.
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Ability to participate productively as a contributing member in a team environment
• Strong interpersonal skills
• Ability to be discreet and maintain confidentiality
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly