LEGAL SECRETARY

Overview The City of Stockton Office of the City Attorney seeks a well‑qualified Legal Secretary to provide confidential legal and administrative support for general civil litigation, code enforcement, and municipal code matters. The position is at‑will, non‑exempt, and follows a 9‑80 work schedule: 7:30 a.m. – 5:30 p.m. Monday through Thursday; 8:00 a.m. – 5:00 p.m. Friday, with alternate Fridays off. Principal Duties Provide complex, confidential office support, exercising independent judgment on legal and regulatory tasks. Assist attorneys with motion and discovery preparation, case intake, calendaring, and scheduling of hearings, trials, and depositions. Prepare, index, and file legal documents (briefs, pleadings, appeals, contracts, affidavits) by researching statutes, case law, and other sources. Type and transcribe correspondence and legal documents from drafts and other source material using a personal computer. Proofread legal documents for accuracy, completeness, and compliance with California Style Manual and The Bluebook. Maintain litigation and departmental files; operate office equipment and standard computer applications. Act as receptionist, screen visitors and calls, and handle telephone communications. Arrange meetings, reserve rooms, and provide information to the public or city staff as needed. Compile data for statistical and financial reports; prepare simple reports and maintain records. Operate standard office equipment and computer applications, including Microsoft Office and legal research systems. Qualifications High school diploma or GED. Three (3) years of secretarial experience in a law office within the last five (5) years, with increasing responsibility for pleadings, motions, discoveries, and calendaring. College or business‑school coursework in law office administration preferred. Valid typing certificate (two years or less) with at least 60 net words per minute; certificate must include applicant name, 5‑minute timed evaluation, min. 60 words/min, date of exam, accuracy/typing errors, and testing agency/website. Valid California driver’s license or ability to obtain one. Knowledge and Skills Legal research, case review, and familiarity with legal references and terminology. Understanding of civil procedure, court rules, and the structure of the California court system. Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Lexis/Nexis or similar research systems. Excellent written and verbal communication, English usage, spelling, and grammar. Strong organizational skills, attention to detail, and effective time management. Ability to work independently and with staff, handle confidential information, and exercise sound judgment under pressure. Physical and Mental Requirements Prolonged sitting and typing, occasional walking, bending, lifting up to 10 pounds. Good vision for close‑up work, color perception, and hand/eye coordination. Regular hearing and speaking for in‑person and telephone communication. Occasional weekend or evening work may be required. Work primarily in an office environment; tolerable noise levels. Additional Information Prior to appointment, selected candidates may be required to undergo a background investigation, fingerprinting, and drug screening. The City Attorney's Office reserves the right to amend terms and conditions of employment and to require employees to fulfill disaster service duties under California Government Code section 3100. Disability Accommodations Reasonable accommodation will be made for employees with disabilities as required by the Americans with Disabilities Act. Equal Employment Opportunity The City of Stockton is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or other protected classifications. #J-18808-Ljbffr City of Stockton, CA