Accounting Clerk
PayCruit, LLC
Job Description
Job Description
Accounts Payable Clerk Job Description
An Accounts Payable (AP) Clerk is responsible for managing a company’s outgoing payments to vendors, suppliers, and other third parties, ensuring accuracy, timeliness, and compliance with financial policies.
Key Responsibilities
- Invoice Processing: Receive, verify, and process invoices for goods and services, ensuring accuracy before payment interviewguy.com.
- Payment Authorization: Obtain and document payment approvals from relevant stakeholders Indeed.
- Payment Execution: Schedule and process payments via ACH, wire transfer, or check according to invoice terms (e.g., Net 30, Net 60) Indeed.
- Vendor Management: Maintain vendor files, update contact and banking information, and ensure compliance with tax requirements (e.g., W‐9s) Whittier Area Community Church.
- Reconciliation: Reconcile accounts payable ledgers, identify discrepancies, and resolve issues interviewguy.com.
- Expense Processing: Handle employee expense reports, petty cash, and reimbursements Indeed.
- Reporting & Compliance: Prepare monthly reconciliations, cash requirement reports, and year‐end 1099 forms Whittier Area Community Church.
- Audit Support: Provide documentation and data for internal and external audits Whittier Area Community Church.
- Other Duties: Assist with month‐end and year‐end close procedures, special projects, and vendor dispute resolution Whittier Area Community Church.
Skills & Qualifications
- Strong understanding of accrual accounting principles and bookkeeping Whittier Area Community Church.
- Proficiency in Excel and other accounting software.
- Ability to work independently and as part of a team.
- Excellent communication and attention to detail .
- Experience with vendor management and payment processing .
- Familiarity with internal controls and compliance requirements.
Typical Work Environment
- Setting: Finance department, non‐profit, or corporate office.
- Work Hours: Standard business hours, with possible overtime during month‐end or audit periods.
- Tools: ERP systems, accounting software, ACH/wire transfer platforms
Vacancy posted 3 days ago
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