HR Coordinator, Process and Programs

Overview HELP US BRING THE GIFT OF HEALTH TO LIFE. Working at Pharmavite is an experience like no other. With a focus on complete nutrition for all, each endeavor is urgent and every day counts. Position Summary The HR Coordinator plays a key role in enabling an efficient, scalable, and high-impact HR Business Partner operating model. This role partners closely with HRBPs, People Operations, Employee Relations, and Centers of Excellence to support core HR processes, maintain accurate employee data, and help execute key talent and workforce initiatives across the organization. Key Responsibilities Support HRBPs with talent review, succession planning, engagement survey follow‑up activities, and leadership meeting preparation. Assist in preparing presentations, reports, and materials for HR and business leadership discussions. Support logistics and coordination for HR programs, meetings, and training initiatives. Partner with People Operations to maintain accurate employee and organizational data in Workday, including reporting structures, job profiles, cost centers, and organizational updates. Audit and validate HR data to ensure consistency, accuracy, and data integrity across systems. Process and support HR system transactions, organizational updates, and position management activities. Support HRBPs in preparing compensation‑related materials and documentation, including promotion and market adjustment letters. Assist with year‑end processes, including talent calibration coordination, reporting support, and meeting logistics. Help validate compensation and workforce planning information to ensure accuracy and consistency. Provide administrative and analytical support related to workforce and organizational planning activities. Ensure employee relations documentation is accurately maintained within HR systems. Support documentation organization and tracking related to performance management and employee relations processes. Handle confidential employee information with professionalism and discretion. Required Qualifications Bachelor’s degree in Human Resources, Business, Psychology, Communications, or a related field. 1+ years of experience in HR coordination, HR operations, HR administration, or related support roles. Strong attention to detail and organizational skills with the ability to manage multiple priorities effectively. Demonstrated ability to work with sensitive and confidential information professionally. Proficiency in Microsoft Office applications; experience with HR systems such as Workday preferred. Analytical mindset with the ability to identify issues, improve processes, and support operational efficiency. Collaborative, proactive, and eager to learn within a fast‑paced HR environment. Interest in building a long‑term career within Human Resources. Experience working in a matrixed or fast‑paced corporate environment. What Success Looks Like Delivers high‑quality, accurate work with strong attention to detail. Builds strong working relationships across HR teams and business partners. Demonstrates ownership, follow‑through, and sound judgment. Continuously looks for opportunities to improve processes and enhance team effectiveness. Contributes positively to a collaborative and solutions‑oriented HR culture. Work Environment This is a hybrid role requiring three days onsite at a company‑designated location and remote work on Mondays and Fridays. Ability to remain stationary for extended periods and move throughout the office as needed. Total Rewards & Benefits Base pay range: $46,000 - $76,000 nationally; $52,000 - $85,000 for California and New York metro. Compensation is based on a variety of factors. Total rewards include annual performance bonus, medical, dental and vision benefits, 401(k) match, and other wellness benefits. Equal Opportunity Employment Pharmavite is an equal opportunity employer. We prohibit employment discrimination and harassment based on race, color, religion, age, sex, sexual orientation, gender, national origin, and any other basis protected by state and federal law. Pharmavite recruits, hires, employs, trains, promotes, and compensates individuals solely based on job‑related qualifications and abilities. We provide reasonable accommodation to qualified individuals with disabilities or based on sincerely held religious belief, in accordance with applicable laws. Job Alert Fraud Notice Beware of scams claiming to represent Pharmavite in recruitment activities. Our hiring process does not include text‑based conversations or interviews and never requires payment or fees from job applicants. If you have already provided your personal information, please report it to your local authorities or contact View email address on click.appcast.io. #J-18808-Ljbffr Otsuka Pharmaceutical Co., Ltd