Human Resources Generalist

A Learning Community

Notre Dame High School, San Jose is the center for women's leadership in Silicon Valley and has provided an exceptional Catholic college preparatory education for young women since 1851. The school's mission is guided by the teachings of Saint Julie Billiart, the foundress of the Sisters of Notre Dame de Namur, with a strong focus on social justice to create lifelong learners, spiritual seekers, justice advocates and community leaders. Our mission, summarized by the words of Saint Julie Billiart, is to "teach them what they need to know for life."

Position Summary

The Human Resources Generalist supports day-to-day HR operations with a focus on HR systems management, payroll processing, benefits administration, and employee lifecycle support. This role supports and ensures accurate, compliant, and efficient HR processes while delivering a high level of service.


Key Responsibilities

HR Operations & HRIS

• Maintain and update employee records in the HRIS (e.g., Paycom), ensuring accuracy and completeness
• Process employee changes including hires, terminations, compensation updates, and job changes
• Compile and maintain HR data including headcount, retention, turnover, and compensation
• Generate regular and ad hoc HR reports
• Perform regular audits of HR data to ensure compliance and data integrity
• Maintain organized and confidential employee records
• Identify and implement process improvements to increase efficiency
• Support HR projects and other duties as needed

Payroll Support

• Administer payroll processing to ensure accurate and timely employee payments each pay period
• Enter and maintain payroll data including wages, stipends, time worked, leave, and employee changes
• Review payroll reports and resolve discrepancies prior to payroll submission
• Assist with payroll reconciliations and documentation

Benefits & 401(k) Administration

• Administer day-to-day benefits activities including enrollments, changes, and employee support
• Assist with open enrollment logistics
• Process 401(k) updates including employee deferrals and eligibility changes

Talent Acquisition & Onboarding

• Manage job postings and track applicants through the hiring process
• Coordinate candidate communications
• Conduct reference and background checks
• Facilitate new hire onboarding, including documentation and training coordination

• Bachelor's degree in Human Resources, Business Administration, or related field
• 3-5 years of HR experience, preferably in a generalist or HR operations role
• Experience supporting payroll processes and HRIS systems (Paycom, ADP, Paylocity, or similar)
• Exposure to benefits administration and/or 401(k) processes
• Proficiency in Microsoft Excel and HR systems
• Working knowledge of employment laws and HR compliance
• Previous experience in a school or educational setting HR department is preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organization and time management
• Clear and professional communication skills
• Strong problem-solving ability
• Ability to manage multiple priorities
• High level of discretion and professionalism