Executive Administrative Assistant

Executive Assistant – Intelligence Ventures Location: New York, NY (In Office) Position Summary: Charter's Intelligence Ventures organization is seeking an experienced Executive Assistant to provide dedicated support to the Senior Vice President & General Manager of Intelligence Ventures, while also providing secondary support to members of the leadership team. This role requires exceptional organizational skills, professionalism, discretion, and a proactive approach to supporting executives in a fast-paced and evolving business environment. The successful candidate will serve as a trusted partner to leadership, helping ensure seamless coordination of schedules, meetings, travel, communications, and day-to-day operations. The ideal candidate is highly organized, detail-oriented, collaborative, and takes pride in anticipating needs, solving problems proactively, and helping executives and teams operate at their best. Key Responsibilities: Proactively manage complex executive calendars, ensuring effective prioritization of meetings, commitments, and competing demands. Coordinate internal and external meetings, including scheduling, logistics, agendas, materials, and follow-up as needed. Arrange and manage domestic and international travel, including detailed itineraries and travel logistics. Support executive communications and correspondence Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness at all times. Anticipate executive and team needs, proactively identifying and resolving issues before they arise. Maintain confidential information with the highest degree of discretion and professionalism. Build strong working relationships across the organization and with external partners, customers, and vendors. Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization. Assist with leadership meetings, team events, customer engagements, and other organizational activities as needed. Qualifications: Significant experience supporting senior executives in a corporate environment. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Proven ability to manage multiple priorities simultaneously while maintaining a high degree of professionalism and accuracy. Demonstrated ability to anticipate needs, exercise sound judgment, and operate with a strong sense of ownership and accountability. Strong interpersonal skills and the ability to build productive relationships across all levels of an organization. Advanced proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams. Ability to handle sensitive and confidential information with discretion. Success in This Role: The successful candidate will be known for being highly responsive, proactive, dependable, and professional. They will take pride in helping executives and teams operate effectively, anticipate needs before they arise, and consistently go above and beyond to ensure a high level of service and support. This position is based in our New York office and requires regular in-person collaboration with executives, colleagues, and business partners. TalentBridge