Director of Finance (i)

ioby seeks an experienced finance professional to join our team as our Director of Finance.

For the right candidate this is an exciting opportunity to have a transformative impact at a quickly growing nonprofit startup by building increased financial capacity at the organization, informing and supporting our strategic direction through finance expertise, and ensuring a foundation for continued growth of the organization for the next several years. This is also a critical hire in the growth of the organization’s leadership.

In the world of nonprofits, ioby’s finances are unique for two reasons: 1) we manage a complex online crowd-resourcing platform, processing thousands of small donations a month to hundreds of separate projects each year; 2) we are pursuing increased financial self-sustainability through an earned income model based on high volumes of transactions and continuously scaling our services.

The role will involve a significant amount of systems upgrading and systems building, as well as maintenance of those systems. We are looking for a candidate who is comfortable leading this transition by rolling up your sleeves and getting your hands dirty to solve problems in a startup environment. Reporting to the COO, this team member will be supported in the finance function by our Operations Director and our outsourced bookkeepers.

APPLICATION DEADLINE : Feb 1, 2018

ioby's Non Discrimination Policy:

ioby is committed to the principles of equal opportunity. ioby’s organizational policies, practices, programs, activities, and decisions regarding employment, hiring, assignment, promotion, compensation, volunteerism, internships and other terms and conditions of employment or voluntary service shall not be based on a person’s race, color, sex, age, religion, national origin, mental or physical disability, ancestry, military discharge status, sexual orientation, gender identity or expression, marital status, source of income, parental status, housing status, or other protected status, in accordance with applicable law.

Women, people of color and LGBTQIA people are always strongly encouraged to apply.

Job Objectives

• Oversee the management and coordination of all fiscal reporting activities for the organization, including: regular organizational revenue/expense and balance sheet reports; development, monitoring, and reporting of organizational, team, and grant budgets; financial reporting to funders; required federal and state filings
• Develop and maintain tools and systems to provide critical financial and operational information to the executive leadership team, managers, and the Finance Committee of the Board
• Monitor financial performance by measuring results and analyzing trends; recommending corrective actions; minimizing the impact of variances
• Assess and adjust/build new financial systems to support optimized workflows for organizational growth, enhanced reporting, increased efficiency, and more robust modeling
• Continually identify opportunities for improvement, cost reduction, and systems enhancements to make the organization more efficient
• Assist in formulating the company's future direction by developing and utilizing forward-looking, predictive models and activity-based financial analyses to provide insight into the organization's business plans

Job Activities

Leadership:

• Provide financial analyses as needed for the Executive Team and/or Board, in particular for decisions around growth/expansion, capital investment, managing an operating reserve, and scenario modeling
• Recommend benchmarks against which to measure the performance of financial operations from within the field
• Support CEO and COO in financial analysis by providing prompt follow-up to inquiries
• Support the Board Treasurer and Finance Committee in their fiduciary oversight duties through regular reporting
• Collaborate with the fundraising team to ensure that cash flow is appropriate for the organization’s operations
• Work with the Operations Director to comply with local, state, and federal government reporting requirements and tax filings
• Train and support managers of the various teams at the organization to increase capacity for financial management across departments

Management:

• Manage any third parties to which accounting or finance functions have been outsourced
• Lead RFP for audit firm, manage relations, manage audit and investigate audit findings and recommendations
• Recommend and oversee staffing plan for the growth of the finance function at the organization as we pursue growth in line with our strategic direction
• Manage the production of the organization's annual budget as well as team- and location-specific budgets connected to restricted grant funding, as well as reporting on these budget
• Manage cash flow, including all AR and AP functions with a focus on timely collections and payments
• Develop financial performance measures that support the organization's strategic direction
• Effectively and clearly communicate potential risks in a timely manner

Systems Building & Maintenance:

• Build organizational systems and staff capacity for financial management
• Lead data migration management, documentation writing, business process development, and staff training/adoption on all new systems and processes
• Oversee the organization's finance IT systems, including the development of necessary systems integrations between financial processing tools and reconciliation methods between bookkeeping systems and other databases
• Update and maintain a documented system of accounting policies and procedures in accordance with GAAP standards

This job is based at ioby’s Brooklyn office, but we are open to applications from distributed candidates, with a preference for co-location with staff in any of the other cities where we have offices (Memphis TN; Cleveland, OH; Detroit, MI; Pittsburgh, PA; San Francisco, CA). ioby’s regular business hours are 9-6pm Eastern, Monday through Friday, but this job will require occasional work outside regular business hours. ioby is a startup: You’ll be expected to bring new ideas, strategies, revise your work on short timelines and bring an attitude of continuous improvement and a culture of innovation.

REQUIREMENTS

Career Experience in Finance

Candidates for this position must have the following experience:

• Exceptional ability to translate financial concepts, trends, reports, and forecasts to non-expert staff and board members
• Demonstrated experience building or upgrading organizational financial systems
• Deep knowledge of the particulars of nonprofit accounting, including fund-based accounting, grant tracking, and reporting
• Demonstrated experience producing, analyzing and presenting all standard business financial reports
• Experience with complex organizational finances resulting from multiple programs, multiple locations, a variety restricted funding sources
• Experience working with fundraising or development staff to forecast a variety of revenue pipelines and manage numerous concurrent grant contract reporting requirements
• Experience handling sensitive financial information with a high level of discretion; respect for privacy and appropriate levels of access

The ideal candidate will have some of the following experiences:

• Experience with the finances of rapidly scaling startup or an organization during a period of organizational growth
• Experience at organizations with greater than 25 staff and/or budgets larger than $5MM
• Experience with e-commerce, crowdfunding and/or high transaction volume flowing to hundreds of cost centers
• Experience working with development or fundraising staff using CRM databases such as Salesforce to track revenue
• Familiarity with Quickbooks as well as a variety of more robust nonprofit-specific accounting software options

Characteristics

Candidates for this position must have the following characteristics:

• Bachelor's degree or equivalent, and 10+ years of progressively responsible professional experience in finance, accounting, or a related field (preferably in the nonprofit sector)
• Ability to prioritize many competing, important activities: calm, balanced, focused
• Meticulous by nature with a passion for detail; a love of data, analytics, and metrics-based assessment
• Highly organized, self-starting, motivated, creative, flexible, able to manage many things at once
• Deep commitment and fulfillment derived from working on a team
• Strong interpersonal skills: courtesy, tact, patience and collaborative orientation
• Enjoys working as efficiently as possible and improving processes and systems
• Tenaciously driven to reach aggressive goals
• Commitment to innovative problem solving
• Extraordinary written communication skills
• Proficiency and comfort using a variety of today’s cloud-based collaborative software such as Google Docs, Dropbox, Asana, Slack, etc
• Curious and adept in adopting new technology; excited to learn new tools
• Willingness to being managed remotely
• Belief in the power of resident-led action in making change and be committed to racial and economic justice

The ideal candidate will have some of the following characteristics:

• Advanced degree or equivalent in a finance-related field
• CPA, CFA, CMA, CNAP, or similar professional accounting designations
• Experience working on a distributed team
• A basic understanding of and interest in neighborhoods, community development, urban planning, and civic technology
• Experience working in organizations with a Diversity, Equity, and Inclusion framework

BENEFITS

This is a full-time, salaried position in the $95,000-120,000 range (assuming Brooklyn location), commensurate with experience, and includes a generous benefit package (including full coverage for health, eye and dental, a minimum of 27 PTO days in addition to holidays, and an attractive "Whole Person" policy).