Administrative Services Coordinator

Support the Mission. Power the Workplace. If youre passionate about helping others thrive in a team environment and want to make a meaningful impact in the community wed love to meet you!

Are you highly organized detail-oriented and energized by keeping things running behind the scenes Join Chapa-De as an Administrative Services Coordinator and play a critical role in supporting facility operations coordinating vendors managing supplies and mail services maintaining key control systems and ensuring our teams have the resources they need to service our community every day.

Pay:

$27.35-$29.00 hourly

Schedule:

Part-Time Monday-Friday 2:00 P.M.-6:00 P.M.

Exceptional Benefits:

Employer-paid health insurance (medical dental & vision): 100% employee coverage and 80% dependent coverage

17 days of PTO 11 paid holidays and 8 paid sick days (1 hour earned for every 30 hours worked)

Retirement plan with a 6% employer match

What Youll Do:

Coordinate daily administrative operations including incoming and outgoing mail shipping and receiving and package processing for multiple agency locations.

Manage office supply ordering inventory and distribution to ensure departments have the resources needed to operate efficiently.

Serve as a liaison with vendors and service providers coordinating facility access deliveries maintenance activities and work order priorities.

Maintain facility support services including key management conference room scheduling agency forms printed material and employee common areas.

Support fiscal and administrative processes through cash handling payment verification petty cash administration and secure recordkeeping.

What Youll Bring:

High school diploma or GED and at least two (2) years of experience supporting administrative office operations.

Advanced proficiency with Microsoft Word and Excel including document creation data organization and administrative reporting.

Demonstrated ability to manage multiple priorities independently while maintaining accuracy organization and attention to detail.

Strong written and verbal communication skills with the ability to work effectively with staff leadership vendors and attention to detail.

Valid California drivers license current vehicle insurance and the ability to maintain confidentiality while handling sensitive information and financial transactions.

About Us:

Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low income individuals living in our communities by providing convenient access to high quality compassionate care. Clinics located in Auburn CA and Grass Valley CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal state and local laws providing equal employment opportunities and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment discrimination or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment including but not limited to recruiting hiring placement transfer training promotion rates of pay and other compensation termination and all other terms conditions and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include but not limited to masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25 U.S. Code section 472 & 473).