Administrative Assistant

Job Description

Job Schedule: Full-time Monday - Friday

Wage Compensation: $23-$28/hourly

Your experience matters

VMFH Rehab Hospital is operated jointly with Lifepoint Health. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Environmental Services Aide joining our team, you're embracing our promise to provide superior patient care that exceeds industry standards as well as patient expectations. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

Job Summary: Provides high-quality executive and administrative support to hospital leadership. Assists the CEO with assigned duties, supports the Medical Director, Committee Chairs, and Medical Staff with clerical tasks and special projects, maintains confidential credentialing files, and prepares accurate minutes and correspondence to ensure smooth office operations.

How you'll contribute: A Administrative Assistant who excels at this role:

• Manage routine office operations and special projects for the hospital as assigned.
• Assist the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).
• Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.
• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.
• Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.
• Handles confidential information with discretion and in accordance with hospital policies and applicable regulations.
• Demonstrates strong customer service and professionalism in interactions with physicians, staff, and external partners.
• Prioritizes multiple tasks and deadlines with attention to detail and follow-through.
• Performs other duties as assigned.

What we are looking for:

• Education: High school diploma or GED required; college-level education preferred.
• Experience: Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.
• Technical: Excellent computer skills (e.g., Microsoft Office and common office systems).
• Communication: Strong written and verbal communication; accurate transcription and minute-taking.
• Organizational: Strong time management, prioritization, and problem-solving skills.

Why join us:

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

EEOC Statement:

VMFH Rehab Hospital is an Equal Opportunity Employer. VMFH Rehab Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Pay Transparency Notice (Washington State)

If you believe this job posting does not include accurate or complete pay information in accordance with the Washington State Equal Pay and Opportunities Act, please inform us immediately. You can contact us at View phone number on click.appcast.io to report the issue. For more information on your rights under Washington's pay transparency laws, visit the Washington State Department of Labor and Industries website at: