Accounts Receivable Clerk

Job Description

Job Description

We are looking for an Accounts Receivable Clerk to support day-to-day billing and payment activities for a food processing operation in Lancaster, New York. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable managing invoice distribution, cash posting, and account follow-up. The person in this role will help keep customer accounts current by handling transactions accurately, monitoring deductions, and communicating clearly with internal teams and external customers.

Responsibilities:
• Create and process customer invoices with a strong focus on timeliness and accuracy.
• Deliver billing documents to customers through electronic methods, customer web portals, or mailed correspondence as needed.
• Post daily incoming payments and maintain accurate records of all cash receipts.
• Apply customer payments to the appropriate accounts to ensure account balances are up to date.
• Review accounts for payment discrepancies and notify the appropriate parties when balances fall short.
• Process approved deductions and maintain supporting documentation for account activity.
• Monitor unauthorized deductions and track outstanding items for follow-up and resolution.
• Manage access and basic maintenance for customer portal accounts.
• Assist with additional accounts receivable and administrative tasks as assigned.• High school diploma and at least two years of relevant accounts receivable or related experience, or an equivalent combination of education and experience.
• Hands-on experience with accounts receivable activities such as billing, cash application, collections, and payment posting.
• Familiarity with ERP systems; exposure to SAP is preferred.
• Intermediate computer skills, including practical knowledge of Microsoft Office applications.
• Strong attention to detail with the ability to maintain a high level of accuracy in financial records.
• Effective written and verbal communication skills for working with customers and internal teams.
• Solid interpersonal skills and the ability to approach account issues with sound judgment and problem-solving ability.