Patient Services Associate

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Entity: (CCA) /Penn Primary Care (PPC) and Penn Specialty Practices (PSP) Department: Shared Services Woodbury Location: 1006 Mantua Pike, Woodbury Heights, NJ 08097 Hours: Per Departmental Needs – Full Time Summary The Patient Services Associate (PSA) assists the practice/department in maintaining a patient/customer focus, supports the delivery of high‑quality care, shares a passion for patient and customer‑centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The PSA is responsible for the arrival and/or departure activities of patients in the practice, managing and handling patient calls and inquiries, coordinating patient appointments, updating patient insurance/billing information, and performing point of service activities. The PSA may function in a physician practice or a call center environment. Rotation between PSA functions and/or departments may be required. Responsibilities Strives to create and maintain a culture of safety and service excellence through the following accountabilities. Greets and interacts with patients in a pleasant and professional manner, on phone or in person. Listens carefully and communicates clearly with patients to ensure understanding of patient’s request. Analyzes problems from the customer’s point of view. Learns/anticipates the individual patient/customer needs and does the best possible job of satisfying those needs using the best solutions. Documents needs, as appropriate, in EPIC. Establishes positive relationships with patients by demonstrating knowledge of patient history, compassion, and responding to individual needs. Handles stressful patient/customer situations appropriately and delivers seamless patient/customer service. Ensures patient/family confidentiality, safety, and security. Identifies opportunities to improve the patient experience, including areas identified in patient satisfaction surveys. Ensures communication and collaboration with clinical staff and fellow co‑workers to serve patients to the best of his/her ability. Shows initiative, sets priorities, organizes tasks, and works independently and as part of a team while completing daily tasks. Safety Participates in Entity and Department wide initiatives for Patient / Employee safety. Demonstrates an awareness of patient/employee safety when carrying out daily responsibilities of their position. Patient Service Takes accountability for ensuring patient/work areas are neat and clean. Orders supplies, as requested, for practice/department. As per practice/department protocols and/or measurements: answers phones/retrieves voicemails in a timely manner, manages/handles patient requests and routes them appropriately, takes thorough messages and routes them through EPIC. Schedules patient appointments (on phone or in person) accurately and completely. Utilizes knowledge of schedules and protocols. Uses proper billing area/appointment location. Cancels/reschedules appointments as needed and changes appointment status in EPIC. Communicates changes to patient and confirms appointments. Reminds patients to bring necessary documents and encourages appropriate sign‑ups for My Penn Medicine when scheduling via telephone. Is responsible for arriving/departing activities of the patient at the practice and performs point of service activities. Obtains insurance cards, copays, signatures/forms, referrals/authorizations as required and updates EPIC accordingly. Finalizes all check‑out procedures as per practice protocol. Communicates with patients regarding patient flow and wait times – keeps manager aware of potential issues as they arise. Issues referrals and obtains pre‑authorizations for patients as required. Successfully navigates and resolves EPIC work queues – escalates as needed. Performs other duties as requested or assigned. Financial Maintains up‑to‑date knowledge of insurance requirements pertinent to patient service and billing procedures, including basic knowledge of all managed care plans UPHS participates with and which insurers require a copayment or referral. Achieves proficiency in automated systems such as EPIC APM and EMR (including in‑basket), hospital‑based EMRs (where necessary), Navinet, credit card machines, iPayment, etc. Validates patient demographic/insurance information and/or registers new patients into EPIC using established protocols. Validates financial responsibility prior to service utilization and completes an accurate financial interview at the time of registration. Records receipts according to practice protocol to ensure appropriate end‑of‑day reconciliation and participates in cash reconciliation delineations. Generates/runs reports, as requested, related to front‑end processes. Resolves work queues and/or issues from front‑end reports, including patient pre/post‑visit, charge review, and others as requested, proactively prioritizing recovery of missing charges. Regulatory Compliance Complies with educational and training requirements at prescribed intervals (via Knowledge Link and/or other methods as required). Ensures compliance with all applicable federal, state, and local regulatory standards (e.g., TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, SCGME). Change Management Flexible and readily adopts new processes and is engaged in practice operation changes. Education or Equivalent Experience H.S. Diploma/GED and 2+ years medical office experience or 2+ years customer service experience required. Advanced degree (Associate, Bachelor, Master) may be considered in lieu of experience. Associate Degree preferred. Benefits We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Salary Range $16.99–$26.69 per hour As part of their job offer, successful candidates are provided a specific rate, taking into consideration various factors including experience and education. For information on UPHS’s benefits, please refer to internal resources. Equal Opportunity Employer We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. #J-18808-Ljbffr