Project Administrator

Overview About Suffolk Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self‑perform construction, and technology start‑up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include competitive salaries, auto allowances and gas cards for certain roles, access to market‑leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401(k) plan with employer match and access to expert financial resources, company‑paid and voluntary life insurance, tax‑deferred savings accounts, 10 backup daycare days each year, short‑ and long‑term disability, commuter benefits and more. The Role Suffolk is seeking people who are bold, curious, innovative, and caring. Looking for the career opportunity of a lifetime, we’ll challenge and inspire you to be your very best. We’ll embrace what makes you unique and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level. The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management. Responsibilities Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management Types, fax, copies, transcribes, and distributes project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and creates and maintains paper and electronic project files according to Suffolk guidelines Maintains and tracks project information in Procore as required Follows up with subcontractors regarding project paperwork as needed Assists project team with closeout coordination and preparation of O & M Manuals Works with project team and manager(s) as directed to achieve departmental objectives Sorts, distributes and follows up with project mail and faxes; prepares outgoing packages and mail to meet daily deadlines Orders supplies for project team/office Maintains personal, office, and jobsite space (if applicable) in a neat and organized manner Sets up project binders and orders project drawings from local printing resources Assists in the preparation and distribution of project punchlists Archives all project documentation according to Suffolk guidelines Participates in project and/or team meetings as needed Assists with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned Qualifications Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook Ability to manage and prioritize tasks/projects with little supervision Excellent written and verbal communication skills 4‑year college degree or equivalent work experience desired Construction background preferred, but not necessary Professional appearance and manner Typing speed minimum of 45–50 wpm Positive attitude Ability to work independently and as part of a team Respect for confidential information; good judgment Flexible, detail‑oriented Ability to work in a fast‑paced environment and prioritize effectively Dedicated and hard‑working Takes initiative within area of responsibility Ability to manage and embrace change; responds and adapts to new processes and new ways of looking at old problems Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk. Compensation Information The expected salary range for this position (Project Administrator) in US‑MA‑Boston is between $29.33 per hour and $42.31 per hour USD. This represents the typical salary range for this position and is just one component of Suffolk’s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends. #J-18808-Ljbffr