Legal File Clerk / Records & Information Coordinator

Job Description

Job Description

Legal File Clerk / Records & Information Coordinator

Location: Downtown Houston, TX
Schedule: Hybrid – 4 days in office / 1 day remote
Employment Type: Full-Time
Compensation: $43k - $57k+ bonus + excellent benefits

About the Opportunity

A well-established and highly respected law firm in Downtown Houston is seeking a Legal File Clerk / Records & Information Coordinator to join its professional support team.

This is an excellent opportunity for someone with law firm or legal industry experience who is organized, dependable, detail-oriented, and takes pride in doing quality work. The ideal candidate will have a strong work ethic and enjoy supporting attorneys, paralegals, and staff in a fast-paced professional environment.

What You'll Do

• Maintain accurate and organized physical and electronic client/matter files .
• File, scan, organize, retrieve, and distribute legal documents and records.
• Create and maintain electronic folders and matter workspaces.
• Assist attorneys, paralegals, and staff with locating and retrieving files.
• Maintain organized file rooms, work rooms, and office files.
• Prepare closed matters for off-site storage and retrieve archived files as needed.
• Assist with file transfers to clients, other law firms, and outside parties.
• Assist with file closing, retention, and destruction procedures.
• Support the firm's document and records management systems.
• Assist users with basic questions regarding document organization, searches, and file requests.
• Identify and report system issues to the appropriate department.
• Coordinate with off-site storage and document destruction vendors.
• Assist with scanning, shredding, and other records-related projects.
• Provide backup support and assist with special projects as needed.

What We're Looking For

• 2+ years of experience in a law firm, legal department, or professional services environment.
• Experience with legal files, records management, document management, or legal administrative support preferred.
• Strong work ethic and dependable, team-oriented attitude.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong computer skills, including Microsoft Office.
• Ability to learn and work with document and records management systems.
• Professional and personable communication skills.
• Ability to work independently while also being a strong team player.

Preferred Experience

Experience with iManage Work, iManage Records Manager, Juris, or other legal document/records management systems is a plus.

Why This Opportunity?

• Highly respected law firm with a professional and collaborative culture.
• Work directly with attorneys, paralegals, and legal professionals.
• Hybrid schedule – 4 days in the Downtown Houston office and 1 day from home.
• Excellent benefits and professional work environment.

If you are organized, dependable, detail-oriented, and have legal or law firm experience, we'd like to hear from you.