Executive Assistant

Executive AssistantLocation: Hollywood, FL or Brooklyn, NY (We are considering candidates based in both Florida and New York for this opportunity)Schedule: Full-TimeCompensation: $75,000- $80,000/ year Reports to: Chief of StaffAbout MedEliteSince 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.Position Summary:We are seeking a detail-oriented and proactive Executive Assistant to support our healthcare leadership team. This role is open to candidates based in Florida or New York. This role is ideal for someone with 3 - 5 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.Key Responsibilities:Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizationsMaintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-upsTrack action items and deadlines from meetings to ensure follow-through and accountabilitySupport preparation of meeting materials and presentationsMaintain organized filing systems for sensitive documents and correspondenceAssist with drafting and formatting emails, memos, and communications for internal and external stakeholdersServe as a liaison between departments and providers to streamline coordination and communicationProvide general administrative support, including data entry, document management, and special projectsQualifications:3 - 5 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)Exceptional organizational skills and attention to detailStrong time management skills with the ability to handle multiple priorities and meet deadlinesProficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)Excellent written and verbal communication skillsDiscretion and professionalism in handling confidential informationSelf-starter with a positive attitude and a strong sense of follow-throughPreferred Qualifications:Prior experience supporting executive leadershipFamiliarity with EMR systems and HIPAA complianceExperience using project management or task-tracking tools (e.g., Asana, etc.)Benefits:HealthDentalVisionCompany-Sponsored Life Insurance401KShort and Long-term DisabilityPaid Time OffCommuter BenefitsWhy Work with Us?Make a meaningful impact in the nursing home communityWork in a collaborative, mission-driven environmentEnjoy work-life balanceIdeal for individuals eager to start or expand their knowledge in human resources or office management.Equal Opportunity EmployerMedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.Ready to Make a Difference?Apply today and help us deliver compassionate, personalized care where it matters most.