Human Resources Coordinator

Human Resources Coordinator Job Title: Human Resources Coordinator Location: Indianapolis - Downtown Campus Job Type: Full-time Classification: N-5 Salary Range: $18.50 - $22.00/hr. Reports To: Director of Human Resources About the Role We are seeking an organized and service-oriented Human Resources Coordinator to support the daily delivery of human resources services for the Indianapolis Campus. The coordinator provides administrative and operational support across core HR functions, including employment authorization, onboarding, contingent hires, Federal Work‑Study, records management, reporting, training coordination, and employee engagement and recognition initiatives. The coordinator serves as a frontline resource for employees while providing day-to-day support to the Human Resources team. Required Skills and Competencies Process & Procedure Compliance: Knowledge of and ability to comply with college, campus, state, and federally mandated processes and procedures (e.g., accurately tracking documentation, meeting regulatory timelines, and ensuring personal, departmental, and employee compliance). Administrative & Operational Support: Experience providing day-to-day administrative support for continuity of departmental operations, including tracking tasks, maintaining calendars, preparing documentation, and organizing information. Systems & Data Management: Accuracy in entering, maintaining, reviewing, and extracting data to support various duties and operational needs. Policy Application & Compliance Support: Ability to apply established policies, procedures, and regulations consistently when responding to routine inquiries and processing transactions and knowing when and how to elevate complex or sensitive matters appropriately. Communication & Customer Service: Proficiency in providing clear, professional verbal and written communication skills when responding to employee inquiries, managing shared mailboxes, and preparing routine communications. Organization & Time Management: Ability to manage multiple priorities, meet deadlines, track compliance-related timelines, and maintain attention to detail in a fast-pace administrative environment. Confidentiality & Professional Judgment: Professional handling of sensitive information with discretion, professionalism, and adherence to both laws and institutional procedures (e.g., FERPA, record retention, and confidentiality requirements). Technical Proficiency: Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability and willingness to learn and effectively use additional systems, reporting tools, and platforms. Teamwork & Collaboration: Capacity to work effectively as part of a team and collaborate with colleagues to ensure consistent and compliant service delivery. Preferred Additional Skills Two years of experience in a human resources coordinator or similar administrative role Experience supporting employee engagement, recognition, or internal communications Experience coordinating meetings, training sessions, or events Working knowledge of Workday or a comparable Human Resources Information System (HRIS) Key Responsibilities Provide day-to-day administrative support for Human Resources & Administration operations, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, coordinating logistics for various HR & Administration departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc.). Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college). Manage employment authorization processes, including I‑9 and E‑Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc.). Administer the contingent hire process end‑to‑end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and off‑boarding as needed. Administer Federal Work‑Study processes, including hires, changes, terminations, and required Workday transactions. Coordinate pre‑boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers. Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance). Monitor and manage the shared HR mailbox, responding to inquiries and routing complex matters appropriately. Run standard, periodic, and ad‑hoc HR reports to support compliance, operational tracking, and leadership needs. Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations). Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking. Support the development and delivery of training modules on various topics by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned. Coordinate with campus and Statewide Human Resources teams to support standardized HR processes and maintain consistency in service and communication. Education and Experience Associate degree in a related field or technical/industry certification with substantial related experience, or In lieu of an associate degree, three to five years of relevant human resources or administrative experience. Why Join Us? Opportunity to support employee engagement and HR operations in a mission‑driven educational environment Collaborative team culture focused on service, organization, and continuous improvement Competitive hourly compensation and benefits package Opportunities for learning, development, and professional growth Benefits Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution Dental plan with no‑cost preventive services and coverage for orthodontia Vision plan with low‑cost exams and allowances for glasses or contact lenses Employee Assistance Program offering no‑cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care Retirement & Financial Security 10% employer retirement contribution, fully vested after two years Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage Short‑term and long‑term disability benefits Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs Paid professional development opportunities Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess Flexible work arrangements where available Paid childbirth recovery leave (8 weeks) Paid parental leave (4 weeks) Additional Perks Eligibility for Public Service Loan Forgiveness Additional discounts on gym memberships, transportation, and various retail services For more information on Ivy Tech Benefits, visit Note: Employees who re‑hire with the College within 180 days of leaving a full‑time position with the College may be eligible for additional benefits depending on their bridged seniority date. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights. #J-18808-Ljbffr Ivy Tech Community College