Property Manager

Job Summary:
Responsible for tenant leasing, management of property personnel, the safety of tenants and protection of property assets.
Leasing

• Utilizes marketing strategies to secure prospective residents and ensure the continuing occupancy of the property.
• Continually monitors and analyzes traffic logs, conversion ratios, renewal information, marketing data, etc to support leasing efforts and provide reporting of those efforts.
• Performs regular comparability studies to know the market and establishes marketing goals
• Pre-qualifies tenants, conduct tours, assists in the apartment selection, manages the application process and processes security deposits on a timely basis.
• Complies and enforces Fair Housing laws, HUD regulations, and federal, state, and local statutes.
• Ensures leases are properly executed, accurate, complete and properly maintained for random inspection.
• Submits HAP vouchers, 50059’s and TIC’s, prepare the monthly Affordable Gross Potential Rent report and the  security deposit summary.

• Ensures all rents, late fees and check charges are collected, posted, and deposited in a timely manner and initiate legal action when necessary.
• Maintains accurate records of all property transactions and record them on a timely basis including but not limited to: rent rolls, delinquency and vacancy reports, proper coding and submission of Accounts payable invoices, etc)
• Orders supplies and establishes systems to prevent theft and misuse.
• Completes and submits reserve withdrawal requests as required.

• Interacts with residents regarding their concerns and provides timely responses to ensure resident satisfaction.
• Develops and implements resident retention programs (i.e. resident functions, special promotions, monthly newsletter)

• Identifies needs for contract work, solicits bids, monitor process with the contractor regarding scheduling, billing, certificates of insurance, inspections of the work.
• Maintains inventory control of all units, manages unit turnovers and schedules updates to comply with government standards.
• Maintains property appearance with maintenance staff to ensure repairs are completed on a timely basis.
• Ensures work orders are recorded and communicated to the proper maintenance staff.
• Responsible for maintaining a preventative maintenance program.

• Learns and ensures compliance with all company, local, state, and federal safety rules.
• Ensures that unsafe conditions are corrected in a timely manner.
• Provides timely and periodic information about property operations.