Administrative Assistant

MediVera Compounding Pharmacy® is a second-generation family-owned business that cares deeply about its employees. We are dedicated to providing personalized medication solutions to meet the unique needs of our patients. Our culture emphasizes hard work, positive team spirit, and embracing a growth mindset. We have a family-friendly work environment and are proud to offer an unrivaled culture based around our identified core values below . We collaborate closely with healthcare providers to ensure the highest quality and efficacy of our compounded medications. We offer full benefits, generous PTO, tremendous bonus opportunities, and aggressive growth potential. We're proud to be Great Place To Work® Certified™ — a recognition based entirely on what our own team had to say. In a confidential, independent survey, the vast majority of our employees told us MediVera is a great place to work (specifically, 92% of our team says MediVera is a great place to work), that they're proud to work here, and that they feel safe, respected, and welcomed. That's the culture you'd be joining. Job Overview The Administrative Assistant is the person who makes sure nothing falls through the cracks. This role exists to bring structure, follow-through, and reliable execution to the work happening across MediVera’s leadership team — tracking projects, capturing commitments, organizing information, and quietly closing the loop on the dozens of small things that keep a growing company moving. This role is centered on quality of information, professionalism, attention to detail, and follow-through. It is a genuine opportunity to learn the business from the inside — sitting in on meetings across every function, seeing how decisions get made, and building a working understanding of how MediVera operates end to end. For the right person, this is a seat with real visibility and real room to grow as the company does. Reporting directly to the Executive Assistant, the Administrative Assistant provides support to directors and managers across the organization and partners closely with leadership on special projects, EOS documentation, and project tracking. Job Responsibilities Partner daily with the Executive Assistant on special projects and initiatives, including a standing check-in to review new, in-process, and completed work — keeping priorities visible and nothing sitting unaddressed. Provide administrative support to directors across the organization, including email management, correspondence, and day-to-day requests handled with professionalism and discretion. Support EOS documentation — maintaining accurate records tied to our quarterly planning cadence, Rocks, and leadership meeting rhythm so the system stays disciplined and current. Attend meetings by request to capture notes and action items — including go-to-market, new product introduction, departmental, and quarterly planning meetings — producing clear, accurate summaries that people actually rely on. Taking Pride in Everything You Do shows up in whether your notes are trusted. Track to-dos and commitments coming out of meetings, and follow up proactively with owners as deadlines approach — chasing information down rather than waiting for it to arrive. Schedule meetings involving multiple attendees, coordinating calendars across departments and handling the logistics so leaders can focus on the conversation. Print, assemble, and organize materials in advance of meetings so every session starts prepared. Track ongoing projects using established templates and timelines — monitoring deadlines, flagging gaps, and surfacing risks early rather than reporting them after the fact. Embracing a Growth Mindset means watching for what could go wrong before it does. Create and maintain reports that give leadership clear visibility into project status, progress, and outstanding items. Work with the Executive Assistant to streamline and maintain Monday.com, keeping boards accurate, current, and genuinely useful to the people relying on them. Place orders on behalf of directors and managers, tracking delivery and following through to completion. Proofread documents for accuracy, clarity, formatting, and professionalism before they go out — internal or external. Manage digital filing, Dropbox organization and cleanup, and scanning of notes and documents so information is easy to find and consistently stored. Conduct information gathering and research to support leadership decisions, projects, and initiatives. Maintain spreadsheets and trackers, keeping data accurate and up to date without needing to be asked. Handle confidential and sensitive information with complete discretion — exercising sound judgment about what is shared, with whom, and when. Respect for All includes protecting people’s privacy and trust. Build strong working relationships across every department, since this role supports leaders throughout the organization and depends on collaboration to be effective. Displaying Positive Team Spirit is how this seat succeeds. Identify recurring gaps, inefficiencies, and things that keep slipping — and take ownership of building the systems that keep them from slipping again. Working Your Hardest here means being the person who closes the loop. Attributes & Skills 2–4 years of experience in an administrative, executive support, project coordination, or similar role. Exceptional attention to detail — you catch the typo, the missing attachment, and the date that does not line up, and you catch them before anyone else does. Outstanding follow-through — when something is handed to you, it gets done, and it gets closed out. Nothing sits in limbo. Strong written communication skills, including the ability to take meeting notes that are accurate, organized, and genuinely useful to people who were not in the room. Highly organized with the ability to manage multiple projects, competing deadlines, and requests from several leaders simultaneously without dropping anything. Proactive and self-directed — you chase information down, ask the follow-up question, and surface problems early rather than waiting to be prompted. High degree of discretion, professionalism, and sound judgment when handling confidential information and sensitive matters. Proficiency in Microsoft Office Suite and Google Workspace; experience with Monday.com, Dropbox, or comparable project management and file management tools is a strong advantage. Comfortable working with senior leaders — you communicate clearly, respect people’s time, and know how to keep a conversation moving without being pushy. Genuine curiosity about the business — this role offers a front-row seat to how MediVera operates, and the right person will want to learn from it. This job description reflects our commitment to have respect for all, take pride in everything you do, embrace a growth mindset, work your hardest, and display positive team spirit in all aspects of our organization. MediVera is different. Here, you’re not just another employee—you’re part of a team that’s rewriting what pharmacy work can feel like. We’re family-owned, fiercely independent, and unapologetically built around people, not profits. At MediVera: You matter. Your work directly improves lives, not just corporate earnings. You’re seen. Our leadership isn’t hidden in glass towers—they walk the floor, know your name, and value your input. You belong. Our culture is non-negotiable: respect, passion, pride, growth, and teamwork aren’t slogans, they’re how we live. You make impact. Every idea, every contribution helps shape how we grow and how we serve patients. Here, you’re not just filling prescriptions. You’re filling a purpose. You’re shaping lives. You’re fueling a mission that matters. You’re helping one patient at a time live their best life! If you’re tired of being a number, tired of stress without meaning, and ready to be part of something real— this is where you belong. #J-18808-Ljbffr