CEO Executive Assistant

POSITION:CEOExecutive Assistant COMPANY: Mahindra Ag North America is the #1 selling farm tractor in theworld by volume. Since 1963, we've beenbuilding heavy-duty farm tractors,utility vehicles, and farm equipment that outperforms the competition, providingcustomers with a heavy-duty, quality-built products at the best value on themarket.We’re empowering enterprises across sectors and borders, with tools thatwill drive them towards growth. Our global footprint continues to grow acrossthe world through partnerships, a diverse and multinational workforce, and byintegrating ourselves with global communities. They steer us toward our goal ofbecoming a globally admired brand. Above all, they inspire us to createofferings that help our customers, and the society at large, to Rise. AtMahindra, we embrace a can-do attitude, think outside the box, and work hard todr ive positive change. Innovation inspires us! LOCATION:Houston, Texas JOB TYPE:Full-Time JOB DESCRIPTION:The Executive Assistant works in close collaboration with theCEO and reports directly to them. The Executive Assistant is the go-to personfor all internal and external constituents about anything having to do with theCEO's Office. The executive assistant also manages special projects, organizes,and supervises executive outreach and external relations initiatives, and actsas a point of contact for the board of directors and senior management teams.The Executive Assistant must be flexible and love working in a tight-knit,ambitious atmosphere that is goal-driven, results-driven, and community-focused.The ideal candidate will possess strong writing and verbal communication,administrative, and organizational skills, and the capacity to keep composureunder pressure. Key Responsibilities: Organizes complex and specific travel plans, itineraries, and agendas;creates documents for meetings involving travel; manages an incredibly busycalendar of appointments; completes expense reports; writes and preparescorrespondence that is occasionally confidential; and completes otheradministrative tasks for the CEO. Organizes, plans, and makes sure the CEO's schedule is followed. Createsmutually beneficial opportunitiesfor direct access to the CEO's time andoffice. Communicates directly, and on behalf of the CEO, with Board members, staff,and others, on matters related to CEO's operational efforts. Become the primary point of contact for all internal and externalstakeholders on all issues involving the CEO, even those that are veryprivate or important. Establish priorities and choose the best course ofaction, recommendation, or response, using your judgment to take the CEO'sstyle and organizational policy into account. Set priorities for questions and requests while resolving problems; makedecisions and suggestions to enable smooth daily interactions. Researches, establishes goals and follows up on all issues and requests forinformation that are sent to the CEO, even those that are private ordelicate. Decides on a suitable course of action, referral, or response. Provides the foundation for effective communication between the CEO'sofficeand internal divisions; exemplifies leadership to keep senior managementstaff's credibility, trust, and support. Maintains keepingthe CEO well-informed of impending obligations andresponsibilities and follows up accordingly. This requires tightcollaboration and effectiveness. Establishes relationships that are essential to the organization'sperformance and oversees a range of special projects for the CEO, some ofwhich may have an influence on the organization. Completes crucial projects with a hands-on approach, including draftingacknowledgment letters, personal correspondence, and other duties that helpthe CEO operate the business efficiently. Coordinating internal resources with outside providers will ensure seamlessproject execution. Utilize risk management techniques to reduce project risks. Maintain communication with the client and any additional relevant parties. Establishing and ensuring the execution of efficient project communicationplans. Maintain track of customer satisfaction during the project's transition. Prioritizes various requests; takes prompt, proactive action; and followsthrough on tasks until they are successfully completed, frequently underdeadlines. Serves as the CEO’s administrative liaison. Assists board members with making necessary arrangements for travel. Provide hospitality to all guests and help to create a welcoming environment. Ensures that the CEO's profile is maintained consistentlyand responds toinquiries about the CEO and the organization. Qualifications: Bachelor’s degree or equivalent experience. 5-10 years of experience assisting C-level executives Expert proficiency with Microsoft Office and desktop publishing software;ability to design and edit graphic presentations and materials. A high level of professionalism is required while interacting with variousgroups of people, such as board members, senior executives, employees,community leaders, funders, and sponsored partners. Make appropriate, informed decisions regarding priorities and available time. Excellent organizational and time-management skills Strong communication skills, both written and verbal Ability to work independently and manage competing priorities with little orno guidance. Able to handle sensitive material with the utmost integrity and discretion. #J-18808-Ljbffr Socket.dev