Front Desk Coordinator

The Front Desk Coordinator serves as the first point of contact for students, families, staff, and visitors, helping create a welcoming, organized, and professional school environment. This position manages front office operations, supports daily school communication and attendance procedures, coordinates substitute coverage, and provides administrative support to the Assistant Head of School.

Application Deadline:

Immediate

About us:

The Nature School of Central Indiana Learners follow their natural interests as they explore their world, discovering the interconnectedness of personal responsibility, environmental stewardship, and social equity. Learners learn how to work interdependently and collaboratively, experiencing a transformative education as they grow into the next generation of engaged, global thinkers who compassionately challenge the status quo. We strive to be a nurturing, diverse, and inclusive community.

Mission

The Nature School of Central Indiana: Changing the world for the better, one learner at a time.

Vision

The Nature School of Central Indiana approaches education with time-tested philosophies of Montessori and Waldorf education with a focus on nature-based learning, honoring the child as a whole, fostering a local community and global mindset, with a commitment to educational leadership and institutional longevity.

Reports To

Assistant Head of School / Head of School

Essential Responsibilities

Front Desk & Communication

* Serve as the primary receptionist for the school office

* Answer and direct incoming phone calls in a professional and courteous manner

* Greet students, families, staff, and visitors warmly and assist with inquiries

* Maintain a calm, organized, and welcoming front office environment

* Respond to general emails and office communication in a timely manner

Administrative Support

* Provide administrative support to the Assistant Head of School

* Assist with scheduling, correspondence, filing, copying, and other office tasks

* Support school-wide communication and organization of documents and records

* Help coordinate day-to-day operational needs of the school office

* Collaborate with the Administrative Team

Substitute Coordinator

* Manage substitute teacher coverage for staff absences

* Contact and schedule substitutes as needed

* Maintain substitute lists, schedules, and related records

* Communicate substitute assignments and expectations to staff

Attendance Management

* Monitor and maintain accurate daily student attendance records

* Communicate with families regarding absences and attendance concerns

* Ensure attendance documentation is collected and entered appropriately

* Generate attendance reports as requested

Visitor Management

* Manage visitor sign-in and sign-out procedures

* Ensure all visitors follow school safety and security protocols

* Issue visitor badges and maintain visitor logs

* Support building security by monitoring front entrance activity

Qualifications

* High school diploma required; associate's or bachelor's degree preferred

* Previous office, receptionist, or school administrative experience preferred

* Strong organizational and multitasking skills

* Excellent verbal and written communication skills

* Proficiency with Google Workspace, email, and basic office software

* Ability to maintain confidentiality and professionalism

* Strong interpersonal skills and ability to work collaboratively with staff and families

Preferred Qualities

* Warm, welcoming, and service-oriented demeanor

* Ability to remain calm and flexible in a fast-paced environment

* Strong attention to detail and follow-through

* Commitment to supporting students, families, and school culture

Physical Requirements

* Ability to sit, stand, and move throughout the school day

* Ability to occasionally lift office supplies or materials up to 25 pounds

Work Schedule

Full-time, school-year position with hours determined by school leadership. Additional hours may occasionally be required for school events or operational needs.

Compensation

Hourly, starting at $15/hour

Dental

Vision

70 Hours of PTO

Access to 200 acres