Executive Assistant

Job Title : Executive Assistant

Location (city, state) : Oakland, CA

Industry: Nonprofit / Social Services

Pay: $38$48/hr

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Contract Length: 12 months, contract-to-hire

About our client:

Addison Group is supporting a mission-driven organization focused on youth services and behavioral health. The organization provides a wide range of programs supporting children, teens, and transition-aged youth through mental health, housing, education, and wellness services. This role sits at the center of executive operations, supporting senior leadership in a highly visible and impactful capacity.

Job Description:

Our client is seeking a highly organized and proactive Executive Assistant to support two senior leaders. This individual will act as a critical operational partner, ensuring smooth day-to-day execution across executive priorities, administrative workflows, and cross-functional initiatives. The role requires someone who is highly detail-oriented, discreet, and able to bring structure to fast-moving and sometimes complex operational needs with minimal supervision.

Key Responsibilities:

• Provide direct administrative and operational support to two senior executives
• Manage complex calendars, scheduling priorities, and meeting coordination
• Coordinate executive and board-level meetings, including agendas, materials, logistics, and follow-ups
• Organize, maintain, and update confidential financial, operational, and board documentation
• Track key administrative items such as renewals, contracts, insurance deadlines, and reporting needs
• Support project coordination across finance, operations, and leadership initiatives
• Clean and maintain digital file systems, including legacy data organization and documentation updates
• Prepare documents, presentations, spreadsheets, and reports using Microsoft Office tools
• Serve as a central coordination point for communication between leadership and internal teams
• Anticipate needs and independently manage competing priorities in a high-volume environment

Qualifications:

• 35+ years of experience in executive support, administration, office coordination, or similar roles
• Strong organizational and project management capabilities
• Experience supporting senior leadership in a fast-paced or high-volume environment
• Proven ability to handle confidential and sensitive information with discretion
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Comfortable working independently with minimal training or oversight
• Ability to manage detailed documentation and large information sets accurately
• Professional, polished communication style with strong judgment and discretion
• Experience in mid-size to large organizations preferred
• Bachelors degree preferred but not required based on experience

Additional Details:

• Fully onsite role, MondayFriday (Oakland, CA)
• Standard schedule: 8-hour workday with 30-minute lunch
• Reporting directly to CFO and Chief of Staff
• Interview process includes virtual interview followed by onsite interview
• Open to direct hire, contract (1+ year), or contract-to-hire arrangements

Perks:

• High-impact role with direct visibility to executive leadership
• Mission-driven organization focused on youth and community support
• Strong benefits package including PTO, holidays, 401(k) match, and tuition assistance
• Opportunity to support meaningful capital projects and organizational initiatives
• Collaborative executive environment with clear expectations and structure
• Onsite parking available