Administrative Assistant

Immediate Administrative Assistant Opening in Philadelphia! Monday -Friday, 8:30am - 5:00pm -Responsibilities: * Coordinate logistics for meetings, events, and workshops, including room reservations, technology setup, catering, and preparation of materials. * Maintain a centralized shared drive for program documents and forms. * Maintain and manage inventory of program materials, generating orders as needed. * Prepare and submit requested reports by established deadlines. * Prepare program documents and funding agency reports, ensuring accuracy and timeliness. * Update and maintain hardcopy and electronic files in accordance with program funding and college requirements. * Enter participant weekly activity and attendance information into the program database. * Schedule communications, take minutes at staff and team meetings, and upload finalized minutes to OneDrive within 48-72 hours. * Collect and maintain student documentation during Orientations, ensuring copies are included in students" electronic folders. * Follow up on applicants" incomplete documentation from Information Sessions and develop RSVP lists for in-person Orientations. * Develop and maintain master calendar; including activities, events, workshops, and seminars. -Requirements High school diploma or equivalent (GED) required Minimum 3 years of clerical and administrative experience in a fast-paced, customer-oriented environment Demonstrated excellence in customer service and professionalism Proficiency in MS Word, Outlook and Excel required Strong oral and written communication and interpersonal skills Professional appearance and demeanor -Preferences Experience in an academic or educational setting Familiarity with scheduling and calendar management tools Experience handling multi-line phone systems Ready to bring your administrative skills to a dynamic and people-focused environment? Apply today and let's start the conversation. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at