Legal & Office Assistant

Job Description

Job Description

Our client, a successful investment company, is seeking a Legal Assistant/Office Assistant to provide high-level support across executive administration, legal coordination, and daily office operations in Portland, Maine. This role partners closely with company leadership and internal teams to keep schedules, documents, and business priorities organized and moving forward. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing demands with professionalism in a fast-paced environment.

Role: Legal & Office Assistant

Location: Portland, ME

Schedule: In Office M-F

Salary: $65,000 - $80,000 (depending on experience) + full benefits

Responsibilities:

• Provide high-level administrative support to executives and team members, including calendar management, meeting coordination, travel arrangements, and day-to-day administrative needs.
• Coordinate with internal and external stakeholders to manage open items, follow up on action items, and ensure projects and requests are completed efficiently and on schedule.
• Support the daily administrative and operational needs of the Company’s offices, helping to maintain an organized and efficient work environment.
• Assist with administrative processes, team initiatives, special projects, and other operational priorities as needed.
• Provide administrative support related to corporate and legal matters, including entity management and organizational activities.
• Prepare, organize, and maintain corporate and legal documents, records, and files using established forms, templates, and procedures.
• Coordinate document execution, signatures, and related follow-up to ensure timely completion.
• Provide general administrative and coordination support for legal, corporate, and transactional matters as needed.

Requirements:

• 3 or more years of experience in a corporate, legal, executive support, administrative, or professional services environment. Candidates with backgrounds as Legal Administrative Assistants, Office Managers, Executive Assistants, or Corporate Legal Assistants are encouraged to apply.
• Previous experience supporting corporate, legal, or transactional matters is highly preferred.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a professional demeanor and sound judgment.
• Ability to work independently, handle confidential and sensitive information with discretion, and proactively follow tasks and matters through to completion.
• Proactive, resourceful, and adaptable, with the ability to work effectively across a diverse range of administrative, corporate, and legal responsibilities.