Administrative Assistant

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner to our VP of Operations. You will work to anticipate needs, manage priorities, and ensure seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization.

This is role is 100% on-site.

Key Responsibilities:

• Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity.
• Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly.
• Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
• Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes.
• Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
• Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives.
• Organize and manage department files and records for easy access and efficiency.
• Assist with special projects, purchasing, and provide administrative support as needed.

Knowledge, Skills, and Abilities:

• 5+ years of experience in an administrative support role
• Excellent communication skills – both written and verbal – with a professional and polished demeanor.
• Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• A proactive, problem-solving mindset with the ability to anticipate needs and take initiative.

Education Qualifications:

• 4-year college degree preferred

About Us:

Americo: We're in this for life! The roots of the Americo family of companies date back more than 100 years. Americo is a life insurance and annuity company providing innovative products to our customers. At Americo, it's the people who make things work, so we hope you join us! What you'll love about working at Americo:

Compensation: Our competitive pay and robust bonus program, offered to all associates, will make you feel valued.

Learning and development: We prepare you for success with a comprehensive, paid training program. Additionally, our Talent Development team creates various development opportunities for associates at every stage of their careers.

Work-life balance: We value work-life balance with our generous paid time off; you begin accruing hours every month, and they increase with tenure. All new hires earn over three weeks of paid time off annually, plus 11 paid company holidays! We also support new mothers with a maternity leave program, along with paid STD and LTD.

Health and well-being: We commit to your health and well-being and are proud to offer comprehensive health and life insurance options, including FSA or HSA accounts and subsidies to support your health and fitness goals through vendor partnerships at The Y, Orange Theory, WW, and more.

Future planning: Americo offers a 401(k) with a company match. We also have tuition reimbursement programs to further your education.

Giving back: We support several local organizations, such as Ronald McDonald House, Hope Lodge, the American Red Cross, Harvesters, and many more. Our associates volunteer their time and donate money alongside the company to make a difference in our community.

The fun stuff: Americo participates in the Kansas City Corporate Challenge, a great way to connect with coworkers. Additionally, we host events like a Royals Party at the K, a legendary Holiday Party, and in-office events with local vendors to allow associates to step away from work and enjoy each other's company.

Bustling environment: Our newly renovated offices are conveniently located in downtown Kansas City, within walking distance of your favorite restaurants and attractions. Plus, you'll receive complimentary paid parking near our Americo offices – downtown parking is a premium, but we've got you covered.