Administrative Assistant

Job Summary

Provide administrative support to the Associate Vice President (AVP) and Senior Director of Facilities Services at Salt Lake Community College (SLCC) and represent the AVP and division in supportive functions. Coordinate special projects and departmental events. Work with a variety of college and community individuals. Promote the image of the division by exhibiting and supporting professionalism, integrity and a customer friendly atmosphere. Assist and be competent with SLCC financial systems in the absence of the accountant. Assist full-time and part-time employees for the administrative office of the Facilities Services division. Handle complex and challenging decisions on a daily basis while working with minimal supervision. Perform research and make recommendations. Manage numerous tasks concurrently. Maintain employee records. Assist with updating the division's internal policies. Coordinate content of the division's web page. Manage budgets as necessary. Assist and be familiar with the college's interdepartmental billing process. Administer various aspects of the work order system such as develop and provide various reports. Organize and coordinate activities for an ongoing archive system. Assist with meeting minutes and general documentation.

Essential Duties & Responsibilities & Knowledge Skills & Abilities

• Organizational and managerial skills for multiple and concurrent activities are essential.
• Ability to identify issues, develop and evaluate options, and implement solutions independently.
• Work with and safeguard confidential information.
• Focus on providing support and service, meeting deadlines with a positive attitude.
• Operate effectively under stress.
• Ability to work independently or as part of a team.
• Effective communication and customer service skills are essential.
• Skills in hiring, training, evaluating and promoting teamwork and coordinating activities of others.
• Perform research, statistical analysis functions, compose and write reports and proposals.
• Experience with computers and the ability to utilize various software applications, including but not limited to the Microsoft Suite.
• Excellent use of English, math, spelling, punctuation and vocabulary.
• Ability to leverage AI.
• Knowledge of college operations, departmental office methods, budgets, policies and procedures.
• Must possess writing, proofreading and excellent typing skills.
• Self-motivated, flexible, well organized, dependable, and strong attention to detail.
• Ability to be a life-long learner, open to learning new skills, embracing innovation and change and promoting the mission and goals of SLCC and the Facilities Services Division.
• Must be a team player and exhibit and provide excellent internal and external customer service.
• Must work well with college faculty, staff, administration and students.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum Qualifications

• Associates degree or two (2) years post high school with emphasis in office management/business.
• Two (2) to five (5) years, related full-time experience required.

Trade off 1:1 in experience/education requirement.

Preferred Qualifications

Bachelor's degree preferred.