Facilities Coordinator

Job Description

Job Description

We are looking for a part-time facilities coordinator to support daily office operations for a local client. This long-term contract position is ideal for someone who enjoys keeping workplace services organized, responding quickly to facility-related needs, and creating a smooth experience for employees, guests, and vendors. The role requires a hands-on, detail-oriented individual who can balance administrative support with practical office and building coordination. This position follows an onsite schedule Tuesday through Thursday.

Responsibilities:

• Coordinate day-to-day facility activities by monitoring office conditions and addressing operational needs in partnership with the broader facilities team.

• Report workplace concerns, maintenance issues, and service disruptions promptly to the appropriate facilities leadership for resolution.

• Verify that visitor check-in systems and related equipment are functioning properly each day and escalate issues when necessary.

• Perform minor hands-on fixes, such as basic lighting adjustments or similar small repairs, until external service providers are available.

• Collaborate with internal managers and property management contacts to support a safe, organized, and efficient office environment.

• Manage incoming mail and deliveries, including sorting packages and arranging mail forwarding when needed to other teams or headquarters.

• Welcome onsite vendors, provide building access as authorized, and ensure they follow established visitor check-in procedures.

• Maintain office supplies, organize shared spaces, and add clear labeling or wayfinding materials to improve usability throughout the workplace.

• Assist with additional facilities and office support tasks as priorities shift during daily operations.

• Prior experience in facilities coordination, office administration, reception, or a similar support role.
• Ability to handle clerical responsibilities such as document scanning, mail processing, and general office organization.
• Comfortable answering inbound calls and assisting visitors, employees, and vendors in a courteous and detail-oriented manner.
• Strong communication skills with the ability to relay issues clearly and work effectively with multiple stakeholders.
• Willingness to take a hands-on approach to minor office repairs and day-to-day facility support needs.
• Proficiency in managing multiple tasks, staying organized, and responding to changing priorities with minimal supervision.
• Availability to work onsite in Austin, Texas on a part-time schedule, Tuesday through Thursday.