Purchasing Specialist

Tulsa Health

Tulsa, OK

# Purchasing SpecialistApply: James Goodwin Health Center: Full time: Posted 2 Days Ago: End Date: November 18, 2026 (30+ days left to apply): JR20261035Tulsa Health Department is actively seeking dedicated individuals passionate about making a positive impact on their community. Join us in improving the health and overall well-being of every resident in Tulsa County. ***POSITION SUMMARY:*** The Purchasing Specialist is primarily responsible for facilitating purchases on behalf of Tulsa City-County Health Department (TCCHD) programs.***PRINCIPAL DUTIES/RESPONSIBILITIES:*** The following functions represent the majority of the duties performed by the position but is not meant to be all-inclusive or prevent other duties from being assigned when necessary. **ESSENTIAL JOB FUNCTIONS:*** Reviews, approves, and places orders for requisitioned purchases; ensures compliance with State, County and TCCHD purchasing policies.* Confers with vendors, sales representatives, and suppliers regarding availability of supplies and equipment, delivery times, billing prices, shipping charges, or special problems related to the purchase.* Follows up on backorders, supplies not received, incorrect supplies received, and over and under charges; and tracks supplies received but unable to locate.* Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.* Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.* Provides advice to requestors and approvers regarding best practices and available vendors for goods and services procurement specific to their program.* Maintains list of active suppliers and maintains purchasing files and reports.* Responsible for coordinating office supply orders for TCCHD programs.* Working knowledge of inventory management systems.* Understands appropriate sole-source designations for vendors within government procurement processes.* Participates in crafting bid specifications, preparation and distribution of bid invitations and evaluation of bids prior to agency award recommendations.* Completes required training in support of duties and responsibilities of this position.* Other duties as assigned including those required to fulfill activities in support of public health emergency operations.**QUALIFICATIONS/SPECIFICATIONS:** Education: Associate’s degree in business, accounting, or materials management preferred. Experience: Three or more years of purchasing experience is required.**Knowledge and Skills:*** Knowledge of sources of supplies, markets, and price trends.* Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.* Ability and willingness to follow established policies and procedures.* Ability to communicate effectively while serving multiple programs.* Ability to apply effective reasoning techniques when interpreting purchasing statues.* Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.* Good interpersonal, customer service, multi-task, and satisfaction-oriented skills.* Composition of clear, concise correspondence and documents.* Working knowledge of MS Word and Excel.* Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions.**Licenses/Certifications:** None required. CPO preferred (OK State Certified Procurement Officer).**INTERNAL AND EXTERNAL WORKING RELATIONSHIPS:*** Frequent internal contact with personnel at all levels in the purchase of goods and services.* Frequent external contact with vendors regarding purchases and orders.**PHYSICAL EFFORT:** Must be able to lift materials, boxes of records and equipment weighing up to 25-30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone.**SUPERVISORY RESPONSIBILITY/ACCOUNTABILITY:** Direct Supervision – None. Indirect Supervision – None. Budget/Money/Material – No direct accountability. Recommends the purchase of multi-million dollars in goods and services per year. Reports to – Senior Accountant, Supervisor.**WORKING CONDITIONS:** Working conditions are those associated with working in an office environment within a building with public access. Regular exposure to indoor lights, office equipment noise, frequent interruptions and regular interaction with external and internal customers.**SPECIAL REQUIREMENTS:*** Must maintain THD record confidentiality according to HIPAA regulations.**FLSA Status:** Exempt ***Benefits:*** We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off. Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis. See below for more details or visit our benefit page Benefits | Tulsa Health Department (tulsa-health.org):* Competitive Salary* Paid Holidays (typically 13 days per calendar year + 2 floating holidays)* Paid Time Off (PTO) 20 hours per month* Cost of Living Adjustments (COLAs)* Retirement Pension Fund with a 5-year vesting period. (THD contributes 15.2% while the employee contributes 3.5% of monthly salary)* Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).* Extended Sick Leave (ESL)* Health Insurance* Dental Insurance* Vision Insurance* Group Life Insurance and Supplemental Life Insurance* Accidental Death and Dismemberment Insurance* Short- and Long-Term Disability Insurance* Critical Illness Care Plan including Cancer\\** Accident Plan* Hospitalization Plan* Supplemental and Whole Life Plans* Legal and Identity Theft Protection Plans* Public Service Loan Forgiveness* Post Employment Health Plan (PEHP) - employer contributes 1% of the employee’s salary per year and unused employee sick leave is transferred to PEHP account upon retirement* Employee Assistance Program* Working 4 Balance - Workplace Wellness Program* Promotional Opportunities* Flex Plan* Tulsa Municipal Employees Federal Credit Union* THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program.
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