Senior Paralegal, Corporate and Securities

Job Description

Job Description

The Sr Paralegal, Corporate and Securities provides high-level support to the Deputy General Counsel and Deputy Corporate Secretary in managing the company's corporate governance framework, board operations, and entity management. This role serves as a key operational resource within the legal department, responsible for ensuring the smooth functioning of board and committee processes, maintaining corporate records, supporting securities and regulatory filings, and coordinating cross-functional governance activities. The Senior Paralegal works with significant autonomy and exercises sound judgment on matters requiring attention to detail, discretion, and an understanding of corporate law and governance best practices.

Key Responsibilities

Board and Committee Support

• Coordinate all logistics for meetings of the Board of Directors and its committees, including scheduling, preparing and distributing agendas, board books, and supporting materials in the board portal
• Attend board and committee meetings, draft minutes, and manage the review and approval process through final execution
• Prepare and maintain board and committee resolutions, written consents, and unanimous written consents
• Track and follow up on action items arising from board and committee meetings
• Maintain the annual board and committee calendar, ensuring alignment with governance guidelines and regulatory deadlines

Entity Management and Corporate Governance Compliance

• Maintain the company's entity management database, including all subsidiaries, joint ventures, and affiliated entities
• Prepare and file annual reports, certificates of good standing, and other state and foreign qualification filings across all jurisdictions
• Monitor and ensure compliance with organizational documents, bylaws, operating agreements, and governance policies
• Coordinate officer and director appointments, resignations, and related filings
• Support periodic reviews and updates of governance documents, committee charters, and corporate policies

Securities Filings and Regulatory Compliance

• Assist with the preparation and filing of SEC reports and forms, including proxy statements, Section 16 filings (Forms 3, 4, and 5), 8-Ks, and other periodic filings as needed
• Coordinate with outside counsel, transfer agents, and filing agents on securities compliance matters
• Monitor filing deadlines and maintain a regulatory compliance calendar
• Support insider trading compliance, including administration of trading windows, pre-clearance procedures, and Rule 10b5-1 plans
• Assist with stock plan administration and equity-related recordkeeping as needed

Contract Management and Execution Support

• Manage contract execution workflows, including routing documents for signature, coordinating notarization, and ensuring proper authority and delegation
• Maintain signature authority matrices and ensure compliance with approval thresholds
• Support the legal team in organizing, tracking, and retrieving executed agreements
• Assist with due diligence document production and contract review in connection with transactions or audits

Corporate Records Maintenance

• Serve as the custodian of corporate records, including minute books, organizational documents, and governance files
• Maintain and organize the legal department's document management systems and shared repositories
• Ensure records retention and destruction practices align with company policy and legal hold requirements
• Manage the corporate seal and oversee apostille and legalization processes for domestic and international filings

Stakeholder Communication and Coordination

• Act as a liaison between the legal department and internal business partners, including Finance, HR, Investor Relations, and executive leadership
• Coordinate with outside counsel, registered agents, and service providers on governance and compliance matters
• Respond to routine internal and external inquiries regarding corporate structure, officer lists, good standing certificates, and organizational documents
• Support the preparation of materials for annual stockholder meetings and related communications

Special Projects and Transaction Support

• Provide paralegal support for mergers, acquisitions, divestitures, reorganizations, and other corporate transactions, including entity formation and dissolution
• Assist with integration activities, post-closing filings, and organizational restructurings
• Support special governance initiatives, process improvement projects, and technology implementations within the legal department
• Conduct research on corporate governance trends, best practices, and regulatory developments as requested

Qualifications
YOU MUST HAVE

• 7 years of experience as a corporate paralegal, with at least 3 years of experience in legal entity management, corporate governance, corporate paralegal work, or a related role within a corporate legal department or law firm.
• Demonstrated experience with board and committee meeting support, including minute-taking and resolution drafting
• Working knowledge of SEC reporting requirements and Section 16 filing procedures
• Proficiency with entity management platforms (e.g., Diligent Entities, CT Corporation, CSC), board portal software (e.g., Diligent Boards, Nasdaq Boardvantage), and e-signature tools (e.g., DocuSign)
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High degree of professionalism, discretion, and integrity when handling confidential and sensitive information
• Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. person, which is defined as, a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status.

WE VALUE

• Bachelor's degree or paralegal certificate from an ABA-approved program
• Paralegal certification (CP or RP) through NALA or NFPA
• Bachelor's degree in Business, Legal Studies, or a related field.
• Experience supporting a corporate legal function during periods of organizational change, such as mergers, acquisitions, divestitures, or spin-offs.
• Experience coordinating with outside counsel and registered agent service providers across domestic and international jurisdictions.
• Experience supporting a publicly traded company's governance function
• Familiarity with Delaware General Corporation Law and Arizona corporate statutes
• Experience with equity plan administration or transfer agent coordination
• Prior involvement in M&A transactions, including due diligence, closings, and post-closing integration
• Experience with legal department technology implementations or process improvement initiatives
• Notary public commission (or willingness to obtain one)

BENEFITS OF WORKING FOR HONEYWELL

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. For more information visit: click here

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 17, 2026

US PERSON REQUIREMENT

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. person, which is defined as, a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status.

ABOUT HONEYWELL AEROSPACE

Honeywell Aerospace products and services are found on virtually every commercial, defense, and space aircraft in the world. We build aircraft engines, cockpit and cabin electronics, wireless connectivity systems, mechanical components and more, and connect many of them via our high-speed Wi-Fi offerings. Our solutions create healthier air travel, more fuel-efficient and better-maintained aircraft, more direct and on-time flight arrivals, safer skies and airports, and more comfortable flights, along with several innovations and services that reflect exciting and emerging new transportation methods such as autonomous and supersonic flight. Revenues in 2023 for Honeywell Aerospace Technology were $14B and there are approximately 21,000 employees globally. To learn more, please visit click here .

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status. Learn more about inclusion and diversity: click here

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