CONTRACT | Legal Recruiting Assistant

Job Description

Lawyers on Demand, a Consilio Company, is currently seeking a contract Legal Recruiting Assistant to support one of our law firm clients.

Start Date: ASAP

Duration: 3 months

Location: On site 3 days week

Hours: 9AM - 5:30PM; HEAVY OT

Pay Rate: $25/hr (some room for negotiation)

Job Description:

The Legal Recruiting Assistant provides essential administrative support to the Legal Recruiting department, especially during the recruiting season involving on-campus interviews (OCI) and direct applications.

Key Responsibilities:

Application Management:

• Review, process, and organize candidate applications, including resumes and other materials.
• Prepare candidate files and interview evaluation packets.

Interview Coordination:

• Assist with all aspects of the on-campus interview process.
• Assist with scheduling both virtual and in-person interviews using internal tools and systems.
• Maintain candidate files and schedules for interviews.

Professional Communication:

• Communicate professionally with law students, attorneys, and law school career services offices.
• Monitor and manage the Legal Recruiting Outlook email account, ensuring timely responses and organized inquiries.

Post-Offer and Onboarding Support:

• Support post-offer processes, including material collection, tracking offer calls, and preparing onboarding documentation.
• Handle offer letters and candidate acceptances, keeping all involved parties updated.

Summer Associate Program Assistance:

• Track pre-arrival information, draft arrival notices, schedule orientation sessions and exit interviews.
• Assist in planning social events and training programs.

Lateral and Judicial Clerk Candidate Support:

• Assist the Legal Recruitment Manager with organizing lateral associate and judicial clerk applications.
• Prepare candidate summaries for hiring partner review and liaise with select search firms.

Database and Record Management:

• Maintain the legal recruiting database, viRecruit, with current and accurate candidate information.

Financial Coordination:

• Coordinate payments for new and lateral associate hires, including bar fees, clerkship costs, moving, and travel expenses.

Administrative Support:

• Answer the Recruiting Department main phone line and direct calls as appropriate.
• Prepare correspondence for potential candidates and incoming legal personnel.

Requirements:

• Excellent organizational skills and attention to detail; proofreads accurately, efficiently and dependably.
• Must be available to work additional hours
• Exercises confidentiality and discretion.
• Demonstrates use of good judgment and good interpersonal communication skills.
• Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
• A self-starter who desires to show ownership and commitment to the job; accepts responsibility and takes initiative.
• A college degree is strongly preferred.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.