Athletic Office Clerk (26-27 SY)-Athletics

Athletic Office Clerk

To work directly under the supervision of the Executive Director and Director of Athletics. To work with and provide support for the athletic staff and all coaches of Irving ISD.

Minimum Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Excellent communication, public relations, interpersonal, and organizational skills.
• Proficient skills in all Microsoft Office applications and Google Suite for Education.
• Ability to utilize technology using a variety of basic applications.
• Ability to effectively use district programs with reasonable assistance and training.
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines.
• Maintain accurate and auditable records according to district policy.
• Coordinate and schedule part-time athletic event workers for various events.

Minimum Experience:

• At least three (3) years successful experience in a clerical or secretarial role with extensive contact with people.
• Two years of secretarial experience, preferred.

Major Responsibilities and Duties:

1. Collaborate with the Athletic Office Manager and assist the athletic office personnel with the preparation of budget, bid proposals, quote requests, purchase orders and payment authorization for department supplies, materials, and in-service materials.
2. Assist in verifying pay information on all athletic officials and attendants for middle school and high school sports at all levels.
3. Maintain, sell, and verify ticket sales for games played out of town.
4. Process payments for event workers and other payroll requirements. Maintain accurate payroll records and reports for the department following all district guidelines.
5. Verify payment information on all athletic officials and attendants for campus sporting events.
6. Receive and assist visitors in the Athletic Office.
7. Receive incoming calls, take reliable messages, respond to emails in a timely manner, and/or route to appropriate staff members.
8. Help coordinate staffing of event personnel throughout the district for district and campus athletic events.
9. Serve as the liaison between the Athletics and Transportation Departments to enter all bus requests for all sports at all high schools and middle schools.
10. Process payments for entry fees for high school sports.
11. Assist Athletic Office Manager with entering of athletic equipment orders.
12. Collaborate with the athletic office manager to organize and prepare for IISD athletics events held at Joy and Ralph Ellis Stadium.
13. Maintain confidentiality.

Supervisory Responsibilities: N/A

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Occasional prolonged and irregular hours take place primarily during football season.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to the supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.