Office Administrator at Mission-driven Venture Firm

Office Administrator

Purpose-driven venture capital firm is looking for an Office Administrator to oversee facilities, events, and support their team. This is a hands-on role maintaining office operations for a high-performing team. In this role, you'll oversee the office by opening the space, stocking supplies, moving furniture and boxes, maintaining cleanliness, and ensuring the space is polished at all times. You'll welcome guests, set up conference rooms with meticulous attention to detail, and support the Head of Office Operations with events and ad hoc projects. Someone willing to wear multiple hats with a refined aesthetic sense and hospitality mentality who is meticulously detail-oriented. This is an in-office role based in Culver City, LA. Must live near the office to reliably arrive early to open the space. 130-140K+ DOE + benefits and flexible PTO.

Responsibilities:

• Oversee day-to-day office and facilities operations, ensuring the workspace is organized, well-maintained, and prepared for the team and guests.
• Maintain the physical office environment by stocking supplies, coordinating deliveries and returns, arranging furniture or materials as needed, and supporting general upkeep of common areas and meeting spaces.
• Welcome and assist visitors by coordinating meeting room setup, preparing conference spaces, and ensuring a polished and professional office experience.
• Support internal and external events by coordinating invitations, managing logistics, communicating with vendors, and assisting with on-site execution.
• Provide administrative assistance to support senior leadership needs when required, including helping prepare materials, presentations, or last-minute deliverables.
• Assist with operational and administrative projects such as gathering information, organizing budgets or reports, and supporting cross-team initiatives.
• Solve problems independently and resourcefully to keep the office running smoothly.
• Adapt to changing needs and priorities throughout the day with flexibility.

Qualifications:

• 2-3+ years of experience in office management, facilities coordination, events, or administrative support within a fast-paced, client service environment.
• Strong attention to detail with a hospitality-oriented mindset and an appreciation for presentation.
• Resourceful and adaptable professional who is willing to take ownership of tasks, wear multiple hats, and contribute wherever needed to support the team.
• Swiss army knife mentalitywilling to wear multiple hats and do whatever it takes to get the job done.
• Excellent interpersonal skills with the ability to collaborate effectively.
• Proactive problem solver who can anticipate needs, identify solutions quickly, and ensure smooth day-to-day office operations.
• Comfortable in a highly hands-on role that may include physical tasks such as organizing office materials, moving supplies, and preparing workspaces or meeting areas.