Contract Administrator

Who We Are Founded in 2014, Swickard Auto Group has grown to 50+ dealerships across five states — and Automotive News consistently ranks us among the fastest‑growing dealer groups in the country. Reputation.com ranks us a top 5 dealership group in North America. Description Built around hospitality, we bring the care and intentionality of a world‑class hotel to every dealership we operate. Our mission is to eliminate the anxiety and opacity that has defined car buying for too long, ensuring a guest feels taken care of from the moment they walk in to the moment their invoice is processed. The people behind the scenes make that possible. Corporate Headquarters Las Vegas, NV Full‑Time The Role The Contracts Administrator supports the full lifecycle of customer and vendor agreements while ensuring accurate, timely billing across our dealership operations. Based at Swickard's Las Vegas corporate headquarters — the operational hub for 50+ dealerships — this role is central to the financial integrity of a rapidly scaling organization. You'll keep contract and billing data clean, compliant, and actionable for the leaders driving our growth. What You'll Do Review and process vehicle sales and vendor contracts for accuracy, completeness, and regulatory compliance Draft, coordinate, and execute customer, supplier, and operational agreements Maintain organized, auditable contract records within dealership and contract management systems Monitor contract terms, amendments, obligations, and key milestone dates Prepare and issue accurate, timely invoices for vehicle sales, parts, service, and other billable activities Track payments, reconcile billing activity, and resolve discrepancies in customer account records Process billing adjustments, credits, and refunds in accordance with company policyEnsure contract and billing documentation is properly coded to support financial reporting Generate reports on contract status, billing activity, and key performance indicators Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy What You Bring Required Qualifications High school diploma or GED 1+ year of accounting experience Working knowledge of basic accounting principles and billing processes Understanding of contract documentation, terms, and compliance requirements Proficiency in Microsoft Office Suite, particularly Excel Strong attention to detail, organizational skills, and ability to manage multiple priorities Effective communication and interpersonal skills with the ability to collaborate across departments Preferred Qualifications 3+ years of accounting experience Experience with dealership management systems, ERP platforms, or contract management software Strong analytical skills with the ability to interpret operational data and identify trends Benefits & Perks Medical, dental, and vision insurance 401(k) Paid time off and holidays Employee vehicle purchase and service discounts Pet insurance Mental health program and benefits Career growth within one of the fastest‑growing dealer groups in the country If you take pride in getting the details right, you'll thrive here. Swickard Auto Group is an equal opportunity employer. We value diversity and inclusion. #J-18808-Ljbffr