Facilities Coordinator

Salary: USD28 - USD29 per hour Facility Coordinator Location: Greenwich, CT, full time onsite Schedule: Monday – Friday, 8:00 AM – 5:00 PM Employment Type: Full-Time, Contract-to-hire Salary: $28-$29 per hour About the Opportunity Our client is seeking a highly organized and customer-focused Facility Coordinator to support daily facility operations, administrative functions, and client service needs. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional service while maintaining accurate records and operational efficiency. Responsibilities Serve as a primary point of contact for building occupants and clients, responding to questions, concerns, and requests in a professional and timely manner. Maintain a positive customer experience by fostering a welcoming and service-oriented environment. Review vendor and subcontractor proposals, contracts, and related documentation while ensuring compliance with established policies and procedures. Generate and manage purchase orders (POs) to support facility operations and vendor services. Process security access requests, including badge creation, account setup, and system updates within client platforms. Create, track, and coordinate work orders to ensure service requests are completed accurately and efficiently. Provide administrative support by maintaining records, entering data, preparing reports, and assisting with operational documentation. Coordinate maintenance and repair activities with vendors, contractors, and internal stakeholders. Monitor facility conditions and communicate maintenance or operational concerns as needed. Assist with the implementation and continuous improvement of facility procedures and operational processes. Independently manage workload, prioritize competing responsibilities, and meet deadlines in a dynamic environment. Adapt to changing business needs while supporting multiple projects and initiatives simultaneously. Qualifications Previous experience in facilities coordination, property management, operations support, or a related field preferred. Experience managing work orders, purchase orders, and security access requests. Strong attention to detail and commitment to accuracy in data entry and administrative tasks. Excellent organizational, time management, and multitasking skills. Proficiency with Microsoft Office applications and facility management systems. Strong written and verbal communication skills. Ability to work independently as well as collaboratively within a team environment. Professional demeanor with a customer-first mindset. Reliable, dependable, and committed to delivering high-quality service. #J-18808-Ljbffr Beacon Hill