Facilities Coordinator

Job Description

Job Description

A big investment firm is seeking a Facilities Coordinator for our Stamford, CT location. The ideal candidate is service-oriented with a focus on hospitality, excels in dynamic settings, and possesses exceptional written and verbal communication abilities. This position will contribute to the vitality of our Stamford office by coordinating the day-to-day operations and bolstering employee engagement initiatives. Reporting directly to the Vice President of Workplace, this role is key in ensuring a seamless workplace experience.

Responsibilities

• Uphold office cleanliness and functionality standards.
• Oversee the firm's Stamford, CT office, approximately 26,000 sq ft. This includes two pantries and various conference rooms.
• Support daily operations:

1. Manage and restock inventory of office supplies, snacks, groceries, and beverages.
2. Facilitate supply procurement to ensure the office is always fully stocked.
3. Coordinate and support in-office catering, meetings, and events.
4. Oversee the maintenance of various equipment in the office such as coffee machines and printers.
5. Ensure the office and conference rooms remain tidy and secure.

• Address and escalate service requests via the workplace ticketing system, Freshservice.
• Support the Workplace team with assorted tasks as required.
• Assist in managing office seating arrangements, room allocations, and overall floor plans.
• Serve as a liaison with building management and external vendors, including organizing deliveries and obtaining Certificates of Insurance (COIs).
• Uphold office safety protocols outlined by the company and building management.
• Create a welcoming and organized entry experience for guests and new hires.
• Coordinate onboarding and offboarding tasks with the Talent Acquisition team.
• Aid in planning, setup, and cleanup of both internal and external events.
• Contribute to ad hoc projects as required.

Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Company Description

Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.