Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment.

Responsibilities:

• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.

• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.

• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.

• Prepare and distribute communications such as internal updates, newsletters, and social media content support.

• Provide administrative coordination for events and assist with operational needs tied to youth programs.

• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.

• Assist with onboarding paperwork and other human resources-related administrative tasks.

• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow. 

• Minimum of 3 years of experience in administrative support, office coordination, or a similar role.
• Strong ability to manage inbound calls, front-office responsibilities, and general reception support.
• Experience with data entry and maintaining accurate administrative records.
• Demonstrated skill in handling multiple tasks while staying organized and meeting deadlines.
• Strong written and verbal communication skills with the ability to interact effectively across teams.
• Proficiency with standard office tools and general administrative systems.
• Ability to work onsite in Wilmington, Delaware during regular business hours.
• Comfortable working in a business casual environment within a mission-driven organization.