Marketing Operations Administrative Coordinator

Job Description

Job Description

Marketing Operations Administrative Coordinator

Location: Los Angeles, CA 90094- Playa Vista (*Must live within 30 minutes commute of the office)

Pay Rate: $33–$38/hour + Medical Benefits

Duration: 6-Month Contract (Excellent potential for extension & permanent)

Schedule: Monday–Thursday Onsite (8:00 AM – 5:00 PM) | Friday Remote

Our client is a leading global children’s entertainment and toy company. Founded in Canada in 1994, it designs and manufactures popular consumer products, and owns a dedicated media production and a digital games studio. 

About the Role

This is a unique opportunity for someone who is passionate about marketing, social media, branding, influencer marketing, and the toy industry and wants to grow their career within a leading global company.

This role is not a traditional Executive Assistant or Administrative Assistant position . While the first phase of the role focuses heavily on supporting the Executive of Marketing, the long-term vision is to develop someone who is eager to learn the marketing side of the business and potentially grow into a marketing-focused role over time.

We are looking for a true right-hand partner. Someone who is highly organized, proactive, service-oriented, and thrives in a fast-paced environment. This person will help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.

The ideal candidate is someone who is:

• Hungry to learn and grow
• Passionate about marketing and social media
• Has a strong sense of urgency
• Loves being the person who helps make everything run smoothly
• Go to person, right hand partner
• Comfortable handling a variety of responsibilities
• Willing to jump in wherever needed
• Excited about building a long-term career within marketing

What You'll Be Doing

Executive & Administrative Support

• Manage and coordinate a busy executive calendar
• Schedule meetings through Google Calendar, Google Meet, Zoom, Microsoft Teams, and other platforms
• Book conference rooms and coordinate meeting logistics
• Help keep the VP organized, focused, and prepared throughout the day
• Track follow-ups, action items, and important deadlines
• Coordinate domestic travel arrangements
• Assist with expense tracking and expense report preparation
• Support lunches, dinners, reservations, and executive logistics as needed

Marketing & Team Support

• Assist with marketing team coordination and project follow-up
• Help organize influencer mailers, product samples, and marketing materials
• Support event preparation and marketing activations
• Assist with marketing-related administrative projects
• Participate in team meetings and company initiatives
• Learn marketing processes and gain exposure to various areas of the marketing organization

Required Qualifications

• Do you have 2–8 years of professional work experience as a personal assistant, Project/Event Coordinator, Workplace Coordinator for an Executive, CEO, VP of Marketing, or Similar high-level support?
• Experience being the go-to person, right hand partner for an executive
• Experience supporting a busy executive and being the gatekeeper.
• Must have worked in a role that handled urgency without getting overwhelmed, able to stay calm under pressure
• S trong interest in marketing, social media, branding, influencer marketing, or consumer products
• Experience scheduling meetings, booking conference rooms and supporting travel arrangements
• Experience using Google Calendar, Google Meet, Zoom, Microsoft Teams, and Microsoft Office
• Experience using AI tools; CHATGPT or similar AI tools
• Very familiar with TikTok, Instagram, LinkedIn, YouTube, and other social platforms
• Comfortable to run local errands approximately 1–2 times per week, assist with airport pickups etc
• Willing to go above and beyond to support the team and executive needs in a fast-paced environment.
• Understands that some situations may require additional support outside of standard working hours and approaches those moments with a team-first mindset.
• Experience to help keep executive stay organized, focused, and prepared throughout the day
• Not afraid to roll up their sleeves and help wherever needed
• Must be hungry to learn and grow
• E xperience to help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.
• Highly organized with strong attention to detail
• Must be comfortable appearing on camera during internal meetings, team events, or company activities

Soft Skills We Are Looking For

This is the most important part of the role:

• Extremely organized
• Highly professional
• Hungry to learn
• Career-minded
• Able to stay calm under pressure
• Passionate about marketing
• Reliable, punctual and dependable
• Extremely Service-oriented
• Comfortable taking initiative
• Resourceful and proactive

Ideal Candidate Profile

This role is ideal for someone who says:

• "I love staying organized and helping others succeed."
• "I'm willing to do whatever it takes to support the team."
• "I enjoy learning new things."
• "I don't mind handling small tasks if it helps the bigger picture."
• "I thrive in fast-paced environments."
• "I have a strong sense of urgency and ownership."
• "I want to grow with a company long-term."

Why This Opportunity Stands Out

• Direct exposure to a senior marketing executive
• Opportunity to learn from an experienced marketing leader
• Potential path into future marketing opportunities
• Exposure to influencer marketing, brand marketing, and consumer products
• Highly visible role with room for growth
• Great opportunity for someone eager to learn, grow, and build a long-term marketing career