Inventory Control Specialist

Description

TITLE

Inventory Control Specialist Department: Purchasing / Receiving · Reports To: Purchasing Manager · Full-Time, Non-Exempt (Hourly) · Orlando, FL — On-Site

JOB DESCRIPTION

GEM Supply is a Florida-based janitorial and facility supply distributor serving customers statewide. The Inventory Control Specialist is accountable for the accuracy of our inventory records and for the timely execution and follow-through of open purchase orders. This is not a warehouse stocking role. The position runs cycle counts, investigates discrepancies to root cause, executes and tracks purchase orders issued under the Buyer's direction, and drives vendor follow-up on late and short shipments. It serves as the on-site operational counterpart to GEM's Buyer: the Buyer decides what and how much to buy; this role ensures those orders land correctly, the physical count matches the system, and problems surface before they reach a customer. Inventory Accuracy Conduct scheduled cycle counts and periodic physical inventories across assigned zones Reconcile discrepancies between physical counts and system records; process adjustments per company policy Investigate shortages, overages, damaged goods, and missing stock; document root cause and recurring patterns Flag items with chronic count variance, mis-slotting, or UOM/conversion errors for correction Support identification of dead stock, slow movers, and obsolete items for disposition review Serve as on-site verification for the Buyer when system data is in question Purchase Order Execution & Expediting Enter, release, and maintain purchase orders in the ERP per the Buyer's direction and company procurement policy Own the daily open-PO and past-due reports; confirm vendor acknowledgments and monitor ship dates Follow up proactively with vendors on delivery timelines, backorders, and substitutions; raise at-risk orders to the Buyer and Sales Communicate with vendors by phone and email on order confirmations, pricing, delivery updates, returns, and claims Receiving & Discrepancy Resolution Coordinate with receiving staff to verify incoming shipments against purchase orders Resolve quantity shortages, overages, damages, and mis-ships with the vendor and warehouse Verify pricing and quantities on POs; research and resolve variances between orders, receipts, and invoices with Accounts Payable File and track vendor claims through to credit or replacement Records & Reporting Review recurring reports on count accuracy, open PO aging, and discrepancy trends Perform other inventory and purchasing support duties as assigned How Success Is Measured Cycle count accuracy by zone Open PO past-due aging Time to resolve receiving discrepancies Reduction in recurring discrepancy root causes Requirements

JOB REQUIREMENTS

Required High school diploma or equivalent 2+ years in purchasing, inventory control, receiving, or a related administrative role Advanced Microsoft Excel — pivot tables, VLOOKUP/XLOOKUP, formulas, filtering, and comfort working in large data exports Demonstrated follow-up discipline: a track record of driving open orders and outstanding issues to resolution without being asked twice High accuracy in data entry and order processing Strong analytical and problem-solving skills, particularly in investigating discrepancies to root cause Excellent written communication and professional email correspondence with vendors Proven ability to manage competing priorities in a fast-paced environment Self-motivated and able to work independently with minimal supervision Dependable, with consistent follow-through on commitments and deadlines Quick learner who adapts easily to new systems and processes Preferred Wholesale or distribution environment experience Experience with a distribution ERP or WMS (DDI Inform, Advantive, or comparable) Jan/san, MRO, packaging, or industrial product knowledge Exposure to K-12, government, or public-sector purchasing cycles Work Environment & Physical Requirements Primarily office-based, with regular computer, email, and Excel use throughout the day Frequent movement between the office and warehouse floor to conduct counts, verify stock, and coordinate with receiving Must be able to move about a warehouse environment, access stock on racking, and occasionally lift up to 25 lbs On-site in Orlando, FL; this position is not eligible for remote work #J-18808-Ljbffr Gem Supply Company