Administrative Assistant to the Associate Vice President, Engagement & Belonging

Posting Details Position Information Requisition Number

AS1017P

Job Title Administrative Assistant to the Associate Vice President, Engagement & Belonging Pay Rate $33.44-$35.50 hourly. Position Type Support Position Summary Position Summary: The Administrative Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) for Engagement & Belonging. This role manages the daily workflow of the AVP and supports the operational effectiveness of the Engagement & Belonging Unit. The position requires exceptional professionalism, discretion, organization, attention to detail, and communication skills, as well as the ability to work effectively with a diverse campus community. Responsibilities include budget tracking and reconciliation, preparing reports and presentations, coordinating meetings and events, supporting engagement and belonging initiatives, quality assurance of materials, digital accessibility support, SharePoint page management, and serving as a primary point of contact for employees, students, and community partners. The role requires cultural awareness and the ability to use varying styles and approaches appropriate to a diverse, multicultural workplace. The Administrative Assistant is also expected to develop a working understanding of Engagement & Belonging activities, priorities, and initiatives in order to provide informed administrative, communication, and project support. Essential Duties and Responsibilities: These duties are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position. The following functions are essential to performing this job:

1. Serve as the primary point of contact for the AVP for Engagement & Belonging and the Engagement & Belonging Unit; greet and screen visitors, calls, and emails while maintaining a high level of discretion, confidentiality, professionalism, and responsiveness.
2. Monitor and respond to inquiries received through unit email accounts, providing information, resources, referrals, and guidance as appropriate.
3. Evaluate and manage routine administrative and engagement-related matters independently, using sound judgment and an understanding of College practices, policies, procedures, and priorities.
4. Maintain a working understanding of Engagement & Belonging priorities, programs, activities, and strategic initiatives in order to provide informed administrative, communication, and project support.
5. Assist with planning, logistics, communication, outreach, and participation support for unit-sponsored events, trainings, engagement activities, College-wide initiatives, and related programs, including ordering supplies, drafting messages, coordinating reminders, sharing registration information, and ensuring timely communication with relevant audiences.
6. Assist with documenting office processes, recommending workflow improvements, and maintaining consistent administrative practices that support unit effectiveness.
7. Develop, prepare, and support communication materials on behalf of the unit, including briefings, announcements, presentations, meeting materials, internal posts, event communications, and project resources.
8. Maintain organized electronic files, records, calendars, documentation, and project tracking systems related to unit initiatives, partnerships, activities, and priorities.
9. Conduct quality assurance reviews of materials, including checking for accuracy, consistency, formatting, readability, broken links, document organization, and alignment with College, marketing, accessibility, and inclusive language standards.
10. Support the digital accessibility of materials and online content by reviewing documents, presentations, PDFs, images, and webpages for basic accessibility considerations, including readable text, logical structure, captions or alternative text, clear file names, accessible links, and appropriate reading order.
11. Create, update, and maintain SharePoint pages and related online content for Engagement & Belonging, including organizing resources, uploading, or linking documents, formatting page sections, maintaining navigation, checking links, and ensuring content is current and accessible.
12. Attend meetings as requested; prepare agendas, record minutes, and distribute summaries, follow-ups, or action items.
13. Schedule meetings and appointments for the AVP and coordinate logistics, including room reservations, technology requests, accessibility considerations, and meeting materials.
14. Support budget and fiscal management for Engagement & Belonging, including tracking expenditures, reconciling accounts, assisting with projections, maintaining fiscal documentation, and ensuring alignment with approved budgets.
15. Process purchasing, invoices, reimbursements, and expense reports in PeopleSoft in accordance with College policies and timelines.
16. Perform other duties as assigned in support of Engagement & Belonging.

Required Minimum Qualifications

1. Associate's degree, or equivalent combination of education and experience.
2. Three (3) or more years of administrative experience.
3. Excellent verbal and written communication skills.
4. Proficiency with Microsoft Office Suite and standard office technology.
5. Ability to understand job responsibilities, learn new processes and systems, and adapt to changing priorities.
6. Ability to meet deadlines, work conscientiously, accept responsibility willingly, and follow through on assigned tasks.
7. Strong attention to detail, including the ability to review materials for accuracy, consistency, organization, and completeness.

Desired Qualifications

1. Experience managing budgets, tracking expenditures, and processing financial transactions in an enterprise financial system (e.g., PeopleSoft).
2. Experience supporting senior-level leadership.
3. Ability to work efficiently in a people-centered environment.
4. Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
5. Ability to work independently with minimal supervision while collaborating effectively as part of a team.
6. Demonstrated cultural responsiveness and customer service skills when working with students, faculty, staff, and community partners.
7. Familiarity with digital accessibility practices for documents, presentations, PDFs, images, webpages, or other online content.
8. Experience creating, updating, or maintaining SharePoint pages or similar internal web-based content platforms.

Work Schedule Monday-Friday, 8:30 AM-4:30 PM. Full/Part Time Full Time Telework Eligible? Yes Essential Personnel? No Posting Detail Information Job Posted Date Closing Date Open Until Filled For Best Consideration 10/12/2026 Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. For best consideration, applications should be received by October 12, 2026. Review of applications after this date is not guaranteed. A full list of FCC benefits can be found here: FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College