Accounts Receivable Specialist

Accounts Receivable Specialist

Sound Investment, a leading event production and sales & installation company with a national footprint, is seeking a detail-oriented and organized accounts receivable specialist to support the company's finance operations in its Chicago West Town office. The accounts receivable specialist will play a key role in managing customer invoicing, payment processing, collections, account reconciliations, and maintaining accurate financial records. This position works closely with clients and internal departments to ensure timely payment activity and strong customer relationships in a fast-paced entrepreneurial environment. The ideal candidate is proactive, professional, highly organized, and capable of managing multiple priorities with accuracy and attention to detail.

This position is on-site Monday through Friday from 9:00 am to 5:00 pm.

Primary Responsibilities

• Accounts receivable & collections
  • Generate and distribute customer invoices accurately and within a timely manner.
  • Process customer payments, including ACH, wire, credit card, and check transactions.
  • Apply incoming payments and reconcile customer accounts.
  • Monitor accounts receivable aging and follow up on outstanding balances.
  • Communicate professionally with clients regarding invoice status, payment timing, and account inquiries.
  • Assist in resolving billing discrepancies and payment issues
  • Maintain accurate customer account records and supporting documentation.
• Cash application & reconciliation
  • Record and reconcile daily cash receipts and deposits.
  • Reconcile accounts receivable balances and customer payment activity.
  • Assist with monthly bank and credit card reconciliations.
  • Support month-end close activities related to accounts receivable.
  • Maintain accurate financial records in compliance with company policies and accounting procedures.
• Reporting & administrative support
  • Prepare accounts receivable reports and aging summaries for management review.
  • Support internal teams with customer account and billing inquiries.
  • Assist with process improvements to enhance efficiency and accuracy within the accounting function.
  • Perform additional accounting and administrative duties as assigned.

Qualifications

• Associate or bachelor's degree in accounting, finance, business or related field preferred.
• 1-3 years of accounts receivable, billing, or accounting experience.
• Strong understanding of accounts receivable processes and collections procedures.
• Experience with QuickBooks Desktop and Intuit Enterprise preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with clients and internal teams.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle confidential financial information with integrity.

Compensation & Benefits

• Competitive salary: $58,000 - $62,500
• Medical and dental insurance
• Roth IRA program
• Paid time off and company holidays