Assistant, Executive

Assistant, Executive

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career you'll help build what matters to enable future generations to thrive. At Aecon, you can count on: Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus today and always. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully. We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity? Xtreme Powerline Construction Inc. is a leading Michigan-based electrical distribution utility contractor, recognized for delivering innovative and reliable infrastructure solutions. We partner with Aecon Utilities Inc. to provide large-scale engineering, procurement, and construction services across the U.S. and Canada. Our offerings include substations, battery energy storage facilities, power line installations, and integration into power grids. As we expand our operations and drive efficiencies, we are committed to leveraging technology to transform processes and deliver exceptional value to our clients. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support to the President of a fast-growing, multi-state utility contracting business. This is a unique opportunity to play a pivotal role in a company that is expanding rapidly and diversifying into new work streams across the United States. The ideal candidate will act as a strategic partner, managing complex calendars, ensuring priorities are handled seamlessly, and maintaining confidentiality in all matters. You'll anticipate needs, solve problems before they arise, and contribute directly to the success of a rapidly scaling organization.

What You'll Do Here: Manage dynamic calendars, meetings, and travel arrangements for the President. Coordinate logistics for business and personal commitments, including detailed travel briefs. Serve as the first point of contact, screening calls, emails, and requests with professionalism. Draft, edit, and proofread correspondence, presentations, and briefing materials. Assist with client pricing submissions and business documentation. Maintain confidentiality and exercise discretion in all communications and decisions. Support clerical tasks, including managing spreadsheets and inputting items into accounting software. Organize and prepare materials for meetings, client engagements, and events. Track priorities, deadlines, and deliverables to ensure alignment with strategic goals. Handle personal errands and tasks that support the President's productivity and well-being.

What You Bring to the Team: Bachelor's degree or equivalent experience preferred. Minimum 3+ years supporting senior executives in a fast-paced environment. Proven ability to maintain confidentiality and handle sensitive information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook. Strong organizational and time-management skills with ability to juggle multiple priorities. Excellent written and verbal communication skills. Experience with QuickBooks and advanced Excel skills (asset). High emotional intelligence, adaptability, and resilience under pressure. Ability to anticipate needs and proactively solve problems. Adaptable & Resourceful thrives in a fast-paced environment. Quick Learner rapidly grasps new processes and systems. Discreet & Trustworthy handles sensitive information with integrity. Proactive Problem-Solver anticipates challenges and resolves issues. Detail-Oriented ensures accuracy in scheduling and documentation. Relationship Builder communicates effectively with clients and stakeholders. "No Task Too Small" Mindset embraces both strategic and day-to-day tasks.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.